Small Purchasing Manager Jobs

Under general direction, with wide latitude for the exercise of independent initiative and judgment, supervise and lead the Small Purchasing unit of the Staten Island Ferry. Working closely with senior management, project managers, supervisors, and staff, the candidate will direct, supervise, and lead Ferry purchasing staff in the performance of complex work in the preparation and administration of the purchasing of goods, services, and construction for the Ferry Division. Performs related work.

EXAMPLES OF TYPICAL TASKS:
Tasks shall include, but not be limited to: preparing overall work schedules and work flow; overseeing and managing pre-solicitation review activities; evaluating solicitation documents and working with program/user personnel to ensure that user needs are satisfied in a timely, cost effective manner and that technical specifications are in compliance with applicable regulations and are clearly understood by vendors and contractors; reviewing and approving specifications before bidding, to ensure conformity to the Agency's and Division's requirements and federal/state/city mandates; coordinating with ACCO and other purchasing oversight entities for recommendations for awards, modifications, emergency purchases and extensions of time on purchase orders; supervising the review of specifications by users in order to determine the most cost effective way of obtaining the required items; preparing and supervising the preparation of requisitions and receiving reports; reviewing, tracking, and recording vendor payments, and tracing unpaid invoices; reviewing work of subordinates for effectiveness, efficiency and compliance with established rules and guidelines; advising senior management and other superiors on buying policies and directives from the ACCO’s Office and from the Mayor’s Office of Contract Services; conferring with, consulting and advising department heads on problems relating to the procurement of goods, services and construction; interfacing and troubleshooting with the Agency’s Accounts Payable division with regards to vendor payment and reimbursement issues; managing investigations pertaining to vendor responsibility decisions, vendor performance and product performance; maintaining electronic and paper records; preparing correspondence and responding to vendor inquires; and other related work to that described above.

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

1. Ability to work with large amounts of data in fast-paced, in deadline-driven environments.
2. Strong analytical quantities, research, and communication skills.
3. Working knowledge of NYC PPB Rules, especially those related to Small Purchases.
4. Proficiency in Microsoft Excel and Access. Experience with FMS2/3 and PASSPort.

*** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON
DOT's PROMOTION LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.***

TWIC REQUIREMENT: Once selected for employment at the Staten Island Ferry, federal regulations require that the applicant must either undergo a federal background check as part of the Transportation Worker Identification Credential (TWIC) program or already possess a TWIC. The TWIC must be obtained within 30 days of appointment, and be maintained for the duration of employment. For further program information, visit: https://www.tsa.gov/for-industry/twic.

*** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR BE REACHABLE
ON DOT's PROMOTION LIST, OR ELIGIBLE UNDER THE 55A PROGRAM .***

Please visit www.nyc.gov/careers/search and search for Job ID Number: 594210 For current City employees, please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet and follow the Careers link. Most public libraries have computers available for use.

No phone calls, faxes or personal inquiries permitted. Only candidates selected for interview will be contacted. Residency must be established within 90 days of appointment. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

35 hours/Monday-Friday

1 Bay Street, Staten Island, NY 10301

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.