Senior Operations Manager - Washington Dc Bureau

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.

Note for US based roles: Any offer of employment is contingent on providing proof of Covid-19 vaccination prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.

About the Role

The New York Times is looking for a senior operations manager to join our Newsroom Operations based in our Washington D.C. bureau. You will report directly to the Deputy Director of Newsroom Operations and work closely with the newsroom finance team, the bureau chief, and other department heads as well as the rest of the Newsroom Operations team on a variety of tasks important to the daily operations of the Washington Bureau.

The ideal candidate will enjoy working in a fast-paced environment, where needs and priorities can shift multiple times during the day. Management of long-term projects and timelines together with shorter term needs and deadlines, both expected and unexpected. Comfort with operating independently while also being a team player with the broader operations team will be key to success.

Responsibilities

As a Senior Operations Manager, you will:

• Approve expenses, travel costs and other expenditures.
• Work with the building manager’s systems to make reservations (amenity space, conference room, rooftop, freight elevator, submit service requests and visitor management), retrieving proper COI's for deliveries, catering and disseminating all relevant building information to the bureau.
• Manage schedules and maintain time banks and provide reports to track spending, vacation time usage and other data.
• Process all bureau maintenance invoices and schedule all outside service appointments.
• Work with Facilities, Workplace Experience and Newsroom Operations on any renovation projects.
• Purchase supplies and equipment.
• Order supplies and snacks for the entire bureau with budget recommendations from Facilities/Workplace Experience in New York.
• Perform general administrative tasks including reviewing and approving expenses, setting up meetings and other tasks to assist the bureau chief, and oversee the numerous logistics involved in the smooth daily operation of the bureau.
• Communicate with lobby, engineering and cleaning staff (day porter and night crew) on a regular basis to discuss any changes or updates, security needs, building staff concerns, renovation updates, etc.
• Support the bureau IT staff with supply ordering, new hires, terminations, bureau email management, ergonomic equipment installation, service appointments with Comcast & outside Verizon accounts, etc.
• Handle all Congressional credentials for the bureau, inaugural credentials for the company, and travel verification letters for correspondents with the White House and the State Department.
• Work with building management to discuss any changes or updates, security needs, building staff concerns, and renovation updates.
• Find and secure corporate apartments in Washington.
• Manage all building (rent & opex), vendors (Canon, Canteen, Pitney Bowes) and corporate apartment leases.
• Work with the NYT Security team on implementing and providing feedback on security protocols in the bureau.
• Onboard new employees and help them to get the training, equipment and information they need.
• Manage and pay freelancers and vendors.

Basic Qualifications

• Ability to research resources, troubleshoot and solve problems.
• Impeccable organizational skills and time management; proven ability to multitask, prioritize, and work under deadline pressure.
• Ability to work with all levels of management and staff in a highly professional manner; ability to manage the various needs of a team of 100+ employees and leaders.
• Experience managing daily operations at a company in media, news or similar industry.
• 5+ years of relevant experience
• Ability to be accessible after hours as needed.
• Excellent interpersonal skills including strong listening, writing, editing, and verbal skills.

Preferred Qualifications

• Strong professional presence; can be seen as a representative of the Washington bureau with vendors and building management.
• Bachelor's degree preferred, or equivalent combination of training and experience
• Ability to manage multiple priorities and ever-changing needs, while remaining calm under pressure.
• A passion for the mission of The New York Times.
• Advanced computer skills including experience with Google Suite, MS Word, Excel, Email, Workday, Coupa.

The annual base pay range for this role is between $114,000.00 and $130,000.00.

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws, and will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.