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Company | New Energy Nexus |
Address | New York, United States |
Employment type | FULL_TIME |
Salary | |
Category | Technology, Information and Internet |
Expires | 2023-09-29 |
Posted at | 7 months ago |
Who We Are
- Oversee PEO relationship (Justworks), including payroll processing and benefits administration for onboarding/offboarding employees and annual renewals. Ensure HR compliance in all regards.
- Manage D&O, general liability, and other insurance policies; request COIs as required.
- Manage other outsourced functions using third party vendors (bill.com, Expensify, QBO, Vestwell 401k, etc)
- Collect W9s and ensure accurate 1099 information and reporting.
- Support external audits and provide necessary documentation as required. The Clean Fight consolidates financials up to our parent organization for annual audit and tax reporting.
- Make suggestions to management on money management and ensure cash accounts are maintained at proper levels to meet cash requirements and appropriate FDIC deposit insurance
- Manage AP/AR, payroll processing, expense reporting and reimbursements, bank transfers, and other bookkeeping tasks. The Clean Fight currently contracts with an external bookkeeper.
- Provide administrative support for small grant program administered by The Clean Fight through the full grants cycle. This includes database management of pre/post award processing, contracting, tracking payments, reviewing milestone submissions, and regular communication with grantees.
- Review invoices against contracts and ensure accuracy, appropriate approvals, cost allocations, and an organized filing system; resolve any vendor questions or disputes
- Prepare monthly close workbooks including financial statements, balance sheets, income statements, cash flow statements, and budget projections
- Ensure timely and accurate month-end and year-end closing processes, including bank reconciliations, 1099 prep and annual filing requirements.
- Maintain the general ledger and ensure accuracy of financial records using QuickBooks Online.
- Scale compliance capabilities and integrating related systems as needed
- Ensure direct cost allocations are accurate and program budgets stay on track.
- Coordinate with federal agencies and navigate federal government submission portals (grantsonline, ASAP, OTT PICS, VIPERS, etc)
- Manage Single Audits
- Develop reports and forecasting models to calculate incurred costs and indirect rates using the DCAA ICE model; analyze indirect cost drivers
- Ensure proper time tracking protocols are followed and staff time allocations are appropriate
- Ensure that requirements for all incoming grants and contracts are systematically captured and met
- Ensure program, processes, and policies conform to all federal government requirements.
- Ensure organization is up-to-date on all new rules and regulations as they pertain to our grants, contracts, and financial management activities
- Support the budgeting and compilation of financial information for new funding proposals.
- Build integrated budgeting and reporting workflows that satisfy multiple reporting objectives
- Analyze financial data and provide insights into trends, variances, and key performance indicators (KPIs)
- Serve as project budgeting expert on the team, providing guidance, training, tools and templates for accounting related processes
- Assist in the preparation of annual budgets and forecasts in collaboration with relevant staff
- Monitor regular budget performance and provide forecasting to support decision-making
- Create and maintain financial management documentation, including policy and controls and an annual calendar of activities.
- Support the organization as we build tools and competencies for data management and analysis.
- Identify opportunities for process enhancements to streamline accounting procedures to improve efficiency
- Develop and communicate policies and procedures as required. Conduct training sessions to improve the team's skills and knowledge
- Implement best practices in financial operations to achieve operational excellence
- Experience in developing and implementing policies and procedures
- Experience in reporting on match share requirements on grants is a plus.
- Experience reading financial statements, preparing and analyzing 990 tax reports, and managing audits
- Experience with HR compliance, payroll, recordkeeping, filings, min wage rules, FLMA, and other associated tasks is a plus
- Experience drafting budgets for proposal development is a plus
- Tech-savvy with the ability to quickly become a team “expert” on SaaS tools (Asana, Google apps, Microsoft Office, Airtable, Hubspot, etc.)
- Strong with spreadsheets and data manipulation
- Experience with ESG, mission related investments, impact investments, venture capital, accelerators, or other related activities is a plus.
- Working knowledge of NFP accounting, TRNA restricted grant budget management and reporting, audit
- Ability and patience to read and comprehend complex contracts and regulations and design and support smart (resource efficient /effective) workflows and controls that are additional to or separate from standard organizational processes
- Excellent written and verbal skills to create internal and external communication pieces ranging from detailed audit trails to executive summaries and board presentations.
- Experience developing board materials, finance or investment committee policies/procedures, and internal control documents a plus.
- Working knowledge of Federal Cost Principles (2 CFR 200) and Federal Acquisition Regulations (FAR)
- Familiarity with cost allocation methodologies
- Bachelor’s degree in accounting, finance, or related field. CPA or equivalent certification is preferred. Advanced degree in accounting, finance, or related discipline is a plus
- 7-10+ years of experience in financial accounting or controller management positions. Significant track record of progressively responsible experience in budgeting and forecasting
- Advanced knowledge of GAAP and accounting concepts
- Experienced bookkeeper (QuickBooks)
- Expert level in Excel
- Prior experience creating and managing complex, dynamic, multi-program budgets, staff time allocations, and cash-flow projections with clear audit trails.
- Experience working in a non-profit organization that receives and manages US federal government grants. Experience with DOD, USAID, DOE, NIH, DoC, EDA contracts strongly preferred.
- Experience or demonstrated interest in the climate, clean energy, and/or sustainability world is helpful but not required
- Prior experience with independent audits, Single Audits, and / or other program audits
- Ability to navigate ambiguity and find solutions for concurrent conflicting challenges
- Excellent analytical skills with the ability to interpret financial data and provide meaningful insights
- Detail-oriented and able to maintain a high level of accuracy in work
- Ability to analyze and solve complex problems with multi-dimensional constraints
- Thoughtful, conscientious, and collaborative
- Solutions-oriented and resourceful in an all-hands-on-deck work environment
- Knows when to ask questions, resourceful, and able to navigate through roadblocks with patience, ease and flexibility
- Ability to be nimble in a constantly changing environment and work independently with strong planning and prioritization skills
- High attention to detail, with the ability to examine and solve problems quickly and creatively
- Effective communication skills to collaborate with cross-functional teams and present financial information clearly to diverse audiences
- Benefits package including fully paid medical, dental, vision, and parental leave.
- Competitive compensation ($110-140k, commensurate with experience and prorated for less than full time)
- Contribution to a 401k plan
- Unlimited PTO
- Collaborative and inclusive work environment
- Opportunity to contribute to the growth of a dynamic organization in the renewable energy field
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