Secretary Iii Jobs

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Position Details

Position Information

Recruitment/Posting Title Secretary III

Job Category Staff & Executive - Administrative & Support

Department UBHC-Outpatient Prog-New Brunswick

Overview

Rutgers University Behavioral Health Care ( UBHC ), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC , one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary III in Monmouth Junction Outpatient for Rutgers University Behavioral Health Care.

Under the supervision of the Office Manager, Secretary III provides administrative and general office services to the Unit.

Among the key duties of this position are the following:

• Proofreads and corrects grammatical usage with 90-95% accuracy as observed by supervisor and feedback from staff.
• Prepares weekly or monthly reports for department staff review.
• Completes typing assignments with 90-95% accuracy as observed by supervisor and indicated by feedback from staff.
• Submits typing assignments within pre-established timeframes as noted by supervisor and feedback from staff.
• Ensures appointments are entered into database system with 90-95% accuracy as observed by supervisor.
• Maintains appropriate log sheets and records needed for efficient operation of department.
• Maintains the central scheduling programs.
• Receives, audits and submits staff’s daily schedules to Data Control.
• Ensures completion of typing assignments in accordance with established department format as observed by supervisor and feedback from staff.
• Prepares and distributes patients’ initial paperwork to supervisor and clinical staff.

Position Status Full Time

Hours Per Week

Daily Work Shift Rotating

Work Arrangement

FLSA Nonexempt

Grade 1700

Position Salary

Annual Minimum Salary 22.380

Annual Mid Range Salary 22.880

Annual Maximum Salary 23.570

Standard Hours 35.00

Union Description Teamsters, Local 97

Payroll Designation PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

• An additional year of experience is required in lieu of the secretarial program.
• College credits may be substituted on a year-for-year basis for secretarial experience.
• Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
• Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Must have knowledge of Microsoft Office.
• Proficiency in typing and word processing skills.
• Demonstrated ability to handle multiple tasks accurately in a fast paced environment.
• Demonstrated excellent telephone and customer service skills.
• May be required to work flexible hours to provide coverage of UBHC scheduling functions.

Preferred Qualifications

• Knowledge of PeopleSoft and procurement policies and procedures.
• Bilingual skills (Spanish/English).

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number 22ST1979

Posting Open Date

Special Instructions to Applicants

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Off Campus

City Monmouth Junction, NJ

State NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees (https://policies.rutgers.edu/60-1-35-currentpdf) , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals (https://policies.rutgers.edu/sites/default/files/100-3-1-current.pdf) , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions