Secretary 2 Jobs

Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements (listed below) will be placed on the eligible list.

Compose and prepare letters and various required reports (some of which are confidential) for the District Commander. Assistant District Commanders and Trooper of the State Patrol Division. This also would include preparing and distributing investigative report copies for County Attorneys. Communicates verbally and in writing on behalf of the District Commander, Assistant District Commanders and Troopers with a variety of public and private sector agencies crucial to the operation of the District. Operates the District Office alone and is responsible for the operation while personnel are unavailable due to public responsibilities. Track, document and complete payroll for members of the District.

Receives telephone calls, records technical data and track appointments for the District Commander, Assistant District Commanders and Troopers. Process all incoming and out-going mail for District personnel with specific emphasis on the District Commander. Provide secretarial assistance when required in support of other law enforcement agency functions within the District Office.

Order and maintain all inventory supplies for the District, including but office supplies and equipment necessary to replace items used by members of the District.

Maintain accurate filing system for members of the District including entering and maintaining accurate computerized records and files both personnel and law enforcement investigative related matters. Assist with the security of records, files, video recordings and personnel files within the District. Maintain, track and provide statistical data for the Assistant District Commanders and District Commander.

Maintain the schedule of instructional courses, training records and court related information and other special assignments within the District, including those personnel members on regular and special duty assignments.

Selectives

083 Typing Score of 40 or greater (40-49 WPM)

Information about typing tests and scores related to State of Iowa employment can be found at: https://das.iowa.gov/human-resources/state-employment/typing-test-information

***Please Note:

If you do not have a test, we understand not all IowaWorks have reopened across the state, schools and other places are closed to take tests, we are temporarily allowing ONLINE tests. Many free and reliable tests can be found by searching online. A site that has been popular amongst applicants is speedtypingonline.com . You may also use typing.com or typingtest.com . The test can be accepted if it is witnessed by another person and it has met the requirements/guidelines on the document submitted.

These guidelines must be met and need to be on the typing document you submit:

• Gross number of words typed in a five minute timed test
• Net words per minute (one point deduction for each error)
• Your name and date must be on the document submitted to this office.
• You may attach the document to the online application.
• And it must be signed off by a witness or another person not just from the typing website's electronic signature.
• Number of errors

Minimum Qualification Requirements

Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees with current continuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.

For additional information, please click on this link to view the job description.

Additional Qualification Requirements

Typing Requirement: Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.)