School Secretary Jobs

Aspen Valley Campus05/24/202307/17/2023School Secretary performs clerical, secretarial, and administrative duties in support of the school or department. Provides full administrative assistance and secretarial service. Gives secretarial, informational, and emotional support to parents and students in an effort to aid in personal, educational, and vocational development of each student.

• Contacts parents and students regarding absences from school
• Maintains responsibility for the clerical operations of a departmental office
• Maintains various databases and reports
• Assists students as needed
• Develops and maintains required reports
• Performs other duties as assigned
• Takes dictation for official meetings, prepares minutes and handles confidential or sensitive documents and correspondence
• Performs a variety of bookkeeping procedures and tracks various district accounts; reconciles accounts and records; maintains/prepares budget records and summaries
• Runs student transcripts using database systems, runs lists of students (alphabetical, by rank, by GPA, by Class, etc.) and looks up class schedules as needed
• Sets up, files, and sorts a variety of documents, to include sensitive and confidential information
• Develops and implements office procedures and methods to ensure the efficiency of office operations
• Composes, performs, and types routine correspondence and reports and updates lists
• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building courteously, determines their needs, and provides information or directions
• Prepares requests for room reservations, room arrangements, and equipment
• Attains proficient or higher evaluations on established Performance Standards
• Maintains office filing systems
• Performs routine typing activities related to departmental functions
• Reports consistently for work as scheduled
• Performs a variety of duties using various types of office equipment
• Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.
• Processes and inputs data for student registration/schedules
• Confirms appointments and meetings
• Provides back up assistance to other office staff
• Prepares and processes reports which require research, computation, and compilation
• Interprets and explains district rules, regulations, and procedures to the public

• Ability to establish and maintain accurate record keeping, document management, and filing systems
• Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
• Considerable knowledge of policies, procedures, and overall district functions
• Ability to follow oral and written instructions
• Ability to create, access, input, retrieve, and manipulate information in various software systems
• Ability to maintain confidentiality
• Communicates effectively with students and adults in a wide variety of settings
• Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
• Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
• Detail-oriented
• Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
• Energetic, creative, innovative, flexible
• Ability to adapt to changing technologies and to learn functionality of new equipment and systems
• Willingness to participate in ongoing training as required
• Strong mathematical and analytical skills
• Understanding of data privacy laws and their implications for the educational community
• Ability to greet and interact with the public in a courteous and professional manner
• Demonstrated ability to manage simultaneous demands and set clear priorities
• Promotes a positive climate, culture, and community
• Ability to manage simultaneous demands and set clear priorities
• Demonstrates effective organizational and time management skills
• Excellent cooperative, collaborative, and problem-solving skills
• Ability to work independently without direct supervision
• Strong organizational, interpersonal, written, listening, and verbal communication skills
• Ability to communicate effectively verbally and in writing
• Computer proficiency including office productivity applications
• Commitment to the education of students as a primary responsibility
• Student-centered and relationship-focused
• Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
• Knowledge of office methods and procedures including appropriate telephone etiquette
• Demonstrated ability to work well with others in a team setting

• The incumbent may be required to work extended school/work hours and/or days as directed.
• The noise level in the work environment may alternate among quiet, moderate, and loud.
• Work is generally performed within a standard office environment.
• The incumbent is required to work scheduled school/work hours and/or days.
• The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
• Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
• Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
• Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects

High school graduate -high school diploma or equivalent$20.38-21.40408.0 hour(s) per day210 days M-FFull-time - RegularUnited States of America (Non-Exempt)[email protected]