Scheduling Associate Ii, Centralized Staffing, Full Time, Day/Evenings

Scheduling Associate II, Centralized Staffing, Full Time, Day/Evenings

Greenbrae, CA

Come and be a part of our healing team at the award-winning Marin Health! Ranked in the top 3% of general hospitals in the country, we have made great strides since returning to our roots as an independent hospital. As Marin County’s only acute hospital and a vital resource for a wide range of essential health care services, it is our mission—and our passion—to excel in every medical specialty. We attract the finest physicians and employees who appreciate having the best of both worlds: the resources and medical sophistication of an academic medical center combined with the personalized, caring touch of an independent hospital. We have an exceptionally collaborative team that adheres to the highest service excellence standards to ensure that we deliver world-class, personalized care to patients. Our Joint-Commission accredited hospital has won numerous awards and certifications in delivering best-in-class health care in the San Francisco Bay Area.

WHAT WE OFFER

Marin Health offers a generous suite of employee benefits, which includes a comprehensive and rich health benefits program (medical, dental, vision and prescription plans). Our robust Wellness @ Work program (e.g. onsite health & fitness classes, discounts, etc) also promotes a healthier lifestyle for employees and to support you on your Healthy Healer journey. Other benefits include, but are not limited to, a 403(b) contribution plan and company-funded retirement plan, life insurance, vacation, holiday and sick leave, which you will start accruing immediately. Our benefits are highly competitive and considered to be one of the best in the Bay Area! Find your healing place at Marin Health.

External hires are subject to a background check and pre-employment medical screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with federal, state and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classifications protected by federal, state & local laws.

JOB SUMMARY:

The Scheduling Associate I is responsible for the daily coordination of the hospital’s staffing and may provide service to various Departments/Units on a shift-by-shift basis. Additionally, the Scheduling Associate I will be responsible for immediate delivery of services relative to urgent daily shift scheduling needs that may arise for all Departments/Units. Incumbents in this position are required to maintain daily review, updating and data entry of all Registry and Traveler personnel time cards through use of the WFX System to ensure up to date financial/payroll reporting of these replacement personnel only. Incumbents are expected to work closely with all Management Teams (Directors, Managers, Supervisors, and Administrative Nursing Supervisors) as well as the Scheduling Associate II, on all tasks and duties related to staffing/scheduling to ensure clinical and support personnel are available to provide adequate and safe patient care coverage at all times. The Scheduling Associate I is responsible for hospital staffing 24/7.

JOB SPECIFICATIONS:

EDUCATION

High School Diploma or equivalent required. AA/AS (2 year) degree preferred.

EXPERIENCE

One to two years recent scheduling, staffing, or general office experience is strongly desired, preferably in a Critical Access or Acute Care Hospital facility.

PREREQUISITE SKILLS

• Demonstrated ability to organize and prioritize tasks/duties as assigned.
• Unit staff skill sets (chemo, charge nurse)
• Ability to demonstrate good customer relations and interpersonal skills.
• Must be proficient or have an ability to effectively learn the skills necessary to use various computer programs (AWM, ANSOS and Daily Census Report Data Base, Work Force Exchange (WFX), ANSOS, Windows 7, Microsoft Office Suite (Excel; Word; and, Outlook).
• Possess strong logical, analytical and critical thinking skills.
• Demonstrated abilities to organize and prioritize daily work assignments.
• Ability to work tactfully and effectively with all levels of hospital staff and outside organizations.
• Ability to read, write and follow English verbal and written instructions.
• Demonstrated ability to communicate well (orally and in writing) and to follow English oral and/or written instructions.
• Effective interpersonal communications skills (tactfully addresses all forms of communications and works well with a variety of levels of rank and file personnel as well as external organizations).
• Ability to employ sound judgment in the handling, delivery and sharing of any and all confidential information (oral, written or electronic mode of receipt/delivery); and, comply with State, Federal and Hospital policies relative to HIPAA and PHI data.
• Must possess an ability to type at 35 words per minute (WPM).

LICENSE/REGISTRATION/CERTIFICATION:

Non Applicable

PRIMARY CUSTOMER SERVED (Age Specific Criteria):

This position is not a patient care position, and as such, this section does not apply

PATIENT PRIVACY (HIPAA Compliance):

Employees in this position do not have access to protected health information.

DUTIES AND RESPONSIBILITIES:

ESSENTIAL (not modifiable)

SECONDARY (modifiable)

MarinHealth remains committed to the health and safety of our employees, patients, and the entire community. As such, MarinHealth requires employees to receive all required immunizations, including, MMR, flu (seasonal availability), and COVID-19 vaccine + booster, as a condition of employment and annually thereafter, as required. Any exemptions from these requirements may be granted for limited and specific situations.

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Additional Information

• Job Shift: Day/Evening
• Department: 8725 - Centralized Staffing
• Shift Hours: 10 Hour Shift
• Job Schedule: Full Time - 40 hours/week
• Hours per Two-Week Period: 80
• Job Number: 12407 - AY117