Sales & Catering Coordinator Jobs

Located in the heart of the Back Bay, Four Seasons Hotel One Dalton Street, Boston’s glass skyscraper soars above the city as the third tallest building in Boston. The Hotel’s 215 spacious guest rooms and suites feature floor-to-ceiling windows with views across the city. Other amenities include The Wellness Floor, a five-star urban spa destination; chic restaurants including brunch hotspot One+One; Trifecta, the stunning restaurant and cocktail lounge featuring Boston’s best cocktails and delicious New England fare; and more than 10,000 square feet of dedicated meeting and event space. One Dalton is also home to 160 beautifully designed private residences that boasts unobstructed views of the city, Charles River, Boston Harbor and out to the Berkshire Mountains and shores of Cape Cod.

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The Opportunity:

Looking for an exciting opportunity to join a world-class team and work in one of Boston's most luxurious hotels? Look no further than the Four Seasons Hotel One Dalton Street Boston!

We are seeking individuals who are passionate about hospitality and possess a keen attention to detail to join our Sales & Catering team as a Sales & Catering Coordinator!

The Sales & Catering Coordinator is responsible for providing administrative support to the Sales & Catering Managers and Directors.

This position assists with administering proposals, contracts, BEO’s, daily change logs, guarantees for events, analytical data reporting, and is responsible for general office administration. The Coordinator acts as a liaison with the hotel’s Department and Division Heads in planning internal Four Seasons meetings.

Responsibilities Include (but are not limited to):

• The ability to efficiently utilize computers to complete all correspondence (proposals, contracts, form letters, internal forms, etc.).
• The ability to produce meeting packets.
• The ability to complete and process properly purchase orders.
• The ability to handle contracts and inquiries, both for tentative and definite groups.
• The ability to maintain all catering files in accordance with established procedures and standards.
• The ability to take individual reservations.
• The ability to process all mass and special mailings generated by the catering office or for related catering purposes.
• The ability to complete accounting paper work when handling invoices and coordinate correspondence with third parties on behalf of superiors.
• The ability to book internal meetings and follow through with proper booking procedures.
• The ability to ensure all information regarding each group is sent to the proper department on schedule in order to facilitate the proper handling of the group.
• The ability to assist in completing special projects which may include mailings, competitive surveys, menus or other assigned duties; maintain and order office supplies
• The ability to read and understand the function space diary
• The ability to greet sales and/or sales clients and give them tours if necessary.
• The ability to perform administrative skills such as typing, filing, copying, opening and sorting mail, coordinating appointments for the Sales & Catering Managers and answer telephones according to Four Seasons standards.
• The ability to complete all reports on a timely and accurate basis.
• The ability to generate weekly, monthly and quarterly sales reports

Preferred Qualifications and Skills:

• Ability to multi-task effectively, managing multiple projects while being cognizant of deadlines and priorities
• Two years previous experience in marketing/sales/catering role preferred, hospitality experience beneficial
• Excellent writing, presentation and communications skills
• Extremely organized
• Requires reading, writing and oral proficiency in the English language.
• College graduate
• Proficient in MS Office

Who We Look For:

We look for employees who share the Golden Rule; people who, by nature, believe in treating others as we would have them treat us. We look for individuals who share a passion for excellence and who infuse that enthusiasm into everything they do.

At the Four Seasons, we pride ourselves on offering a supportive and inclusive work environment, where our employees are valued and appreciated for their hard work and dedication. As a member of our team, you'll have the opportunity to work with some of the best and brightest in the hospitality industry, providing our guests with exceptional service and creating unforgettable experiences.

If you're looking for a challenging and rewarding career in hospitality, and are passionate about delivering exceptional service to our guests, we'd love to hear from you.

Visa Requirements:

Visa sponsorship is not available. Must already be legally permitted to work in the United States. Applicants without valid work authorization for the United States will not be considered.

Some Benefits Four Season Employees enjoy:

• 401(k) Retirement Matching Plan
• FREE Medical, Dental and Vision Insurance for you and your eligible dependents, after 30 days
• Ability to experience our hotels as a guest through the Employee Travel program
• Vacation & Paid Sick Time Off
• Educational assistance programs, as well as in-house training workshop for all employees.
• Complimentary Employee Meals
• Complimentary Life insurance
• Highly competitive salaries and incentives

We look forward to receiving your application!

******Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview. ******

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.