Recreation Events Coordinator Jobs

Summary

WORKING FOR THE CITY OF MCKINNEY

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named “The #1 Best Place to Live in America.” Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist.

OUR CORE VALUES

City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.

Summary Of Position

Under general supervision, this position will assist with development and coordination to ensure maximum profitable sales for various events and rentals. Maintain guest/client satisfaction. Generate, log and confirm contract details and requirements using event management software. Generate a client base through direct calling and other methods as appropriate. Follow-up with clients. Actively solicit and promote the McKinney facility rental opportunities. Track competitor sales and marketing activities. Maintain contact database file. Complete and submit weekly/monthly sales reports. This position is required to work based on the needs of the operations and works nights/weekends - must have flexible schedule. Perform other tasks as needed.

Essential Functions/Knowledge, Skills, & Abilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Attends city events and works some evenings and weekends as necessary.
• Assists with sponsorship asset and benefit proposals/agreements
• Consistently work to maintain guest/client satisfaction.
• Negotiates and coordinates event contracts with vendors, obtains required licenses agreements and permits for each event.
• Perform timely follow-up on all clients solicited and/or booked via confirmation/contract forms.
• Develops, administers, monitors and coordinates budgets for assigned events; purchases equipment and supplies
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.
• Maintain contact database file.
• Implements, develops, recommends, and coordinates administrative tasks and procedures in the areas of event management, pre-event and post-event planning
• Plans, creates, coordinates, and implements events for The City of McKinney Parks & Recreation.
• Works with volunteers and staff
• Complies with all written City policies and procedures.
• Generates contracts, event orders, client proposals, client correspondence, and client evaluation forms.
• Prepares and maintains a variety of reports both internally and externally.

Other Job Functions

• Perform other duties as assigned or directed.

Knowledge, Skills, Abilities, And Behaviors

• Offer flexibility and adaptability, especially during times of change.
• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Knowledge of Microsoft Office and database management.
• Build professional relationships with internal staff and customers.
• Communicate effectively both orally and in writing.
• Ability to multi-task in a fast paced environment and provide excellent customer service.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Ability to pass a background and drug screen.

Required Qualifications

MINIMUM QUALIFICATIONS

Bachelor’s degree in Parks, Rec & Tourism, Hotel Restaurant Management, Business, or a related field. Two (2) years of event management and sales in a multi-purpose / use facility AND two (2) years of experience in event planning, hospitality, and sales management. Any combination of experience and training that provides the necessary skills, knowledge and abilities to perform this job may be considered in lieu of the requirements above. Must be able to work irregular hours (overtime, weekends) as needed.

Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications may be an acceptable substitute for the above specified education and experience requirements.

Preferred Qualifications

• Familiarity with basic accounting, billing and contract concepts.
• Experience operating AV equipment.

CONDITIONS OF EMPLOYMENT

• Must pass a drug screen and background check.
• Must have Class C Texas Driver’s License.

Physical Demands/Supplemental

PHYSICAL DEMANDS

Work is performed primarily in an office setting. Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability. Must be able to lift up to 30 pounds.

WORK ENVIRONMENT

Essential functions are regularly performed without exposure to adverse environmental conditions.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.