Receptionist Jobs

The Receptionist and Office Admin plays an integral role in the daily operations of our multi-location business. In this role, you will provide a welcoming environment for our clients in person and on the phone, ensuring the utmost in customer satisfaction. You will also organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and fiscal responsibility. You will be responsible for keeping the business operating smoothly on a day-to-day basis and have your hand in everything.

Key Areas of Responsibilities:

• Open the office, including but not limited to making coffee, setting up conference/training rooms for the day
• Maintain a professional workspace and overall office appearance, including but not limited to the reception desk and conference rooms
• Point of contact for our sub-tenants in 130 Cheshire Lane
• Answer phones within ANF phone queue
• Manage relationships and service requests with vendors, suppliers, service providers and landlords in addition to point of contact for maintenance
• Identify opportunities for process and office management improvements, design and implement new systems.
• Manage mail and shipping for ANF
• Maintain policies and procedures, coordination of electronic record retention and distribution, and implementation
• Act as back-up for front desk in AFP for breaks, vacations, illnesses, and unexpected absences when CSA’s are unable to fill in – including answering phones.
• Greet advisors, clients, visitors, and guests; determine the purpose of each person's visit and direct or escort him/her to the appropriate location
• Perform administrative and clerical support tasks as assigned
• Assist with office moves; maintain headcount spreadsheet and office map on monthly basis.
• Manage office/café supplies inventory, fill supplies and place orders
• Assist in projects as needed or assigned to further support the business
• Close the office, including but not limited to turning off lights and ensuring the kitchen and shared areas are picked up/organized