Receptionist Jobs

About The Department

Dicerna, a Novo Nordisk company, is focused on driving innovation in RNAi (ribonucleic acid interference) to selectively target and silence genes that cause or contribute to disease. Our proprietary GalXC™ and GalXC-Plus™ RNAi technologies have the potential to address conditions that are difficult or impossible to treat with other modalities. Established as a Transformational Research Unit (TRU) following Novo Nordisk’s acquisition of Dicerna Pharmaceuticals, Inc. in December 2021, the Dicerna TRU is a unique new organization within Novo Nordisk that brings together the best of both worlds – the agility, collaborative pioneering spirit and calculated risk-taking profile of a biotech along with the scale, resources and capabilities of a global leader in drug development. With approximately 200 researchers, scientists, drug developers and operational staff, we are a team of inventive and entrepreneurial thinkers pushing the boundaries of science to create and drive new RNAi-based therapies for both rare and more prevalent diseases from the bench to the clinic. Together, we are driving change. Are you ready to make a difference?

The Position

This individual will join an extraordinary administrative team and play a key role in providing support for our expanding Lexington office. They will be supervised by a Site Admin and Operations Manager.

Relationships

This role will report to a Site Admin and Operations Manager.. Partner closely with existing team of the Receptionist and Administrative Support Specialist. Part of this position as Receptionist is a highly visible service position which includes taking an active role in creating a positive first impression of Dicerna for all vendors and visitors, possess a strong customer service mentality.

Essential Functions

• Understanding of financial systems/processes, assisting with preparation of POs for entry into VenDi system
• Daily understanding of all conference room bookings to manage conflicts and last-minute requests
• Being the point person for all outside visitors. A keen sense of professionalism and ability to manage multiple interactions with calmness under pressure is essential
• This position is the point person for working with Operations for building and office management
• Actively support internal teams, as appropriate, to assist with industry conference coordination, calendar management, complex travel
• Responsible for ensuring high quality standards and efficient processes are followed
• Understanding a level of confidentiality as it relates to unexpected visitors by patients, FDA, immigration and board members is essential
• Provide administrative support and office management tasks as needed
• Prepare and process expense reports for corporate American Express card holders including reconciling charges for operational expenses and ELT members
• Assist with complex schedules and meetings for multiple levels of the organization, which includes providing administrative support to teams as required. This also includes coordinating conference calls, remote meetings and managing all details and logistics
• This position is the point person for employee queries and understanding fulfilling their needs as it relates to the business guidelines

Physical Requirements

0-10% overnight travel required.

Qualifications

• Must exercise a high degree of professionalism, diplomacy and discretion in handling confidential information and sound judgment and confidentiality
• Upbeat and positive attitude
• Comfortable collaborating with all levels of the organization as well as with external customers and vendors
• Excellent organizational skills and attention to detail
• Problem solving skills
• Minimum of 1 year of experience in administrative/office management capacity
• Forward thinking, ability to foresee and intercept conflicts before they arise
• Contribute to Dicerna culture by helping to facilitate corporate values, spirit; make Dicerna a great place to work, respected for the quality of its people and products
• Excellent organizational skills and attention to detail
• Exceptional Microsoft Office skills, time management skills and Internet research abilities
• Ability to work independently and collaboratively, act as role model, provide leadership and guidance to administrative support team

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

Novo Nordisk requires all new hires to be fully vaccinated against COVID-19 prior to the first date of employment. As required by applicable law, Novo Nordisk will consider requests for reasonable accommodation.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.