Purchasing Administrative Assistant Jobs

Company Overview

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation’s top 65 general contractors, and the 3rd ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss’s Purchasing Administrative Assistant facilitates the efficient operation of the purchasing department by performing a variety of clerical and administrative tasks.

Essential Job Duties And Responsibilities

• Data entry for incoming inventory/returns into software for tracking
• Provides administrative and clerical support to the purchasing department.
• Post invoices to CMIC
• Reconciliation of invoices versus statements
• Post all materials movement into the system (Motion)
• Performs other duties as assigned
• Interface with the accounting department
• Process vendor invoices to match with relevant P.O
• Accounts payable prep
• Assist with invoice processing and approvals

Education And Work Experience

• Proficient with Microsoft Office Suite or related software
• Ability to follow verbal and written instructions
• Ability to learn purchasing procedures and policies
• Ability to type 40 words per minute
• Must be able to lift up to 15 pounds at times
• High attention to detail
• High school diploma or equivalent required
• Prolonged periods of sitting at a desk and working on a computer
• Ability to deal with some repetitive activity
• At least two years of clerical experience is preferred

JOB TITLE: PURCHASING ADMINISTRATIVE ASSISTANT

JOB LOCATION: FORT LAUDERDALE, FL

CLASSIFICATION: FULL TIME – EXEMPT – SALARIED

REPORTS TO: PURCHASING MANAGER

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