Project Coordinator Jobs

Minimum Qualifications:

• Bachelor’s Degree in Engineering, Construction Management, Business Administration, or a related field.

Experience

• A minimum of nine (9) years of experience in construction or project management. Extensive knowledge of project control and transportation-related project administration.

Certification/Licensure

• Posesses a valid driver’s license

Medical Group:

Ability to complete satisfactorily the medical examination for this position. Must be able to perform the essential functions of the job with or without reasonable accommodations.

Job Summary/Duties:

This position is responsible for assisting the Program or Project Manager in the planning, implementation and completion of highly complex multi-discipline tasks related to managing the construction, rehabilitation, upgrade, or enhancement of the Authority’s transit system. The incumbent performs a vast range of duties to include capital funding allocations, budgeting, planning, reporting, and expenditures approval for all contracts within the project. The incumbent acts as a liaison with both internal and external entities to ensure effective communication in the resolution of administrative and technical issues related to projects. The incumbent prepares project-related reports and is responsible for the maintenance of project records and files. The incumbent works under the general direction of the Manager in accordance with existing guidelines or administrative policies but will be required to modify and develop procedures to meet new or unusual work situations. The incumbent receives guidance from the Manager who periodically reviews the work performed on the basis of informal daily contacts, conferences, and reports and who evaluates the employee’s performance based upon observations of employee’s effectiveness in meeting assigned objectives. This is professional administrative and technical nature of work.

ESSENTIAL FUNCTIONS

• Responsible for cost allocation to appropriate projects and for the timely and accurate review and approval of applicable invoices.
• Analyzes and prepares reports based on confidential information regarding Authority estimates for negotiating consultant contracts, appraisals for real estate acquisitions, and estimates for contracts, task orders, and change orders.
• Assists on a continual basis in the analyses and appraisals of the current status and forecasts of project activity vis-à-vis time, cost and quantity criteria to ensure completion of the project on-time and within budget.
• Utilizes PeopleSoft to create projects, prepare queries, enter and retrieve information, produce reports and conduct analyses as required.
• Participates in the development of the capital, operating reimbursable and operating budgets for the Manager.
• Assists on a continual basis in the overall program administration activities related to the planning, design, and construction / implementation phases of the project and provides reports as required.
• Prepares or requests Metro Electronic Action Documents, construction or implementation progress and status reports and other relevant data for projects.
• Assists in the preparation of financial reprogramming documents. Recommends to Manager approval of capital payments to contractors, vendors, and consultants. Prepares invoices for submittal to Owners, Developers and Contractors (ODC’s).
• Prepares and edits documents utilizing the authority’s standard software including Microsoft Word, Excel, PowerPoint and Access to complete assigned duties.
• The report shall include a register of completed tasks, all payments issued and any problems causing delays, redirection of focus or that impacts project delivery timeline or strategy.
• A progress report will be provided to OMBS as well as the program’s front office (SLT member) as required.
• Responsible and accountable for developing and submitting a realistic and reasonable project budget and for issuing appropriate progress reports as required to record the project’s advancements or delays.
• Maintains cost controls for all project-related activities in strict adherence to the approved project budget.
• Reviews funding availability and assists with the funding of change orders, supplemental agreements, and work orders involving capital or operating reimbursable funds.
• Reviews and advises the Manager on confidential and other sensitive matters for the Manager (e.g., Authority-wide confidential payroll records for managing project management costs, personnel recruitment, promotions, selections, transfers and releases short- and long-term project staffing requirements and other personnel matters to include the investigation/resolution of all project employee).

OTHER FUNCTIONS

• N/A

The above duties and responsibilities are not intended to limit specific duties and responsibilities of any particular position. It is not intended to limit in any way the right of supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:

• Skills and/or behavioral assessment
• Review of a current motor vehicle report
• Medical examination including a drug and alcohol screening (for safety sensitive positions)
• Personal interview
• Verification of education and experience (including certifications and licenses)
• Criminal Background Check (a criminal conviction is not an automatic bar to employment)

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.