Project Coordinator Jobs

Chesapeake Contracting Group is a privately held, award-winning commercial general contractor. For over 40 years, we have gone beyond construction delivery services by offering creative planning and solutions from project concept to completion. Our expertise encompasses automotive dealerships, retail, mixed-use, restaurants, mid-rise office and medical buildings, flex-space, warehouses, and tenant fit-outs.

We are looking for a Project Coordinator to work under the leadership of our project managers to keep all parts of the project organized and running according to plan. This is a critical project support position with a wide variety of responsibilities that support our construction leaders to get our customers’ projects completed safely, accurately and at the highest quality.

• Assist in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals;
• Develop, distribute, track all correspondence related to the project documents – subcontract agreement and exhibits, drawings, specifications, addenda, bid RFI responses, bid qualifications, etc.
• Review and processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
• Assist with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).
• Work with accounting and support staff to ensure all compliance documents are received and processed. Work with project team members to ensure initial compliance documents are obtained prior to subcontractor’s first day onsite.
• Enter project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
• Prepare standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
• Oversee and manage project documentation and coordinate documentation revisions and distributions.
• Development of the required submittal within Procore, track workflow during the submittal process and work with appropriate team members to review and approve/edit as necessary by reviewing the project specifications and identifying what is required for submission.

Requirements

• Keen attention to detail.
• Enjoys working independently and under direction of others.
• Proficient with office productivity software, including Microsoft Word and Excel.
• Strong problem solving, prioritization and organizational skills.
• Ability to multitask and produce results within specified deadline.
• 3+ years’ relevant construction or administrative support work experience.

Benefits

• Tuition reimbursement
• Dental insurance
• Health insurance
• Flexible schedule
• Vision insurance
• Paid time off
• 401(k) matching
• 401(k)
• Life insurance