Project Coordinator Jobs

We’re Hiring!
Come join our Four Seasons Family! We are hiring for a Project Coordinator. The Project Coordinator supports the engineering department to ensure resort success. A Project Coordinator is responsible for receiving and ordering supplies, managing various systems, communicating with vendors, clients, guests, colleagues, dispatching service calls, maintaining inventory and controlling the flow of material and equipment from the engineering department in a cost effective an efficient manner.
About Four Seasons Resort And Residences Napa Valley
We are looking to build our team! Situated at the northern end of Napa Valley off the famed Silverado Trail, Four Seasons Resort and Residences Napa Valley will offer experiences will capture the imagination of even the most seasoned wine country visitors.
The Position/Role
The Project Coordinator supports the engineering department to ensure resort success. A Project Coordinator is responsible for receiving and ordering supplies, managing various systems, communicating with vendors, clients, guests, colleagues, dispatching service calls, maintaining inventory and controlling the flow of material and equipment from the engineering department in a cost effective an efficient manner.
Responsibilities

• Developing and maintaining project plans, schedules, and budgets for projects to ensure that objectives are met
• Comply with Four Seasons standards, while working harmoniously and professionally with all colleagues, clients, vendors, etc.
• Auditing, ordering, organizing, hotel crunches, etc.
• Comply with Four Seasons Category One and Two Work Rules and Standards of Conduct as set forth in EmPact.
• Ensures a smooth administration of the Engineering Department to the standard required by the Hotel and meeting deadlines set. Support Engineering Team with administrative tasks such as: a) Responding to inquiries via email, telephone, in person; b) Data entry of completed preventive maintenance work orders. Print out new work orders for distribution; c) Data entry of written purchase requests into electronic form. Order materials upon receipt of purchase order; d) Filing of packing slips for match-up with invoices and update ledger as funds are committed; e) Coordination of contract visits i.e. testing of smoke detectors, pest control, grease trap, landscaping, etc.; f) Managing various calendars, schedules, meetings, expenses, etc.
• To monitor operating supplies and reduce spoilage and waste.
• Directing the activities of a project from start to finish, including planning, organizing, scheduling, and general overview of projects.
• Maintain complete and accurate records of all engineering reports, supplier agreements/contracts. Maintain files - create new files and file correspondence and contracts.
• Assists with responsibilities and duties in other areas of the resort.
• Create costs analysis and/or bids for various projects.
• Ensure effective communication within the department and with other operational departments in the Hotel during the shift.
• Become familiar with the hotel facilities crucial to the operation of the Engineering Department. To ensure that the engineering office and surrounding area is kept clean and organized at all times.

Who You Are

• Strong computer skills.
• Ability to multi-task in a high volume and demanding environment.
• College degree preferred, however not required.
• Strong problem-solving skills, ability to handle difficult situations and guests.
• Ability to remain calm during challenging situations.
• 1+ year experience in an administrative/support role.
• Strong communication and interpersonal skills that is friendly and helpful in disposition.
• Strong writing and oral presentation skills.
• Must be flexible with schedule – Able to work weekdays, weekends, holidays, overtime, and evening/overnights if needed.

This position is not eligible for work sponsorship/visa. Candidates must possess valid US work authorization.
About The Company
Four Seasons prides itself on the commitment to the Golden Rule philosophy, and strives to provide the best possible experience for both our guests and employees. Our employee-centric approach will have you feeling like family in no time!
Benefits & Compensation Information Four Seasons Resort and Residences Napa Valley employees can enjoy:

• 8 weeks of New Parental Leave Pay after one year of FT employment
• Cigna medical and dental benefit options
• Complimentary accommodation at other Four Seasons Hotels and Resorts
• Complimentary Employee Meals
• Excellent Training and Development opportunities
• Hourly: $24 - $26
• 401k Retirement Plans
• Competitive Salary & Benefits

Four Seasons is an Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. To access the 'EEOC is The Law' Information poster please visit this website: Know Your Rights.
Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf