Project Coordinator (Construction Management) (Hybrid In Miami)

Job ID 6565 Location Miami, Florida Date posted 07/24/2023

Under the general direction of the Senior Director, the Project Coordinator manages a wide range of project related tasks specifically in the Bahamas. The Project Coordinator must have the ability to integrate all the individuals involved in the project and successfully support the project to ensure the primary project goals are achieved. This will include developing relationships with key internal and external groups, communicating continuously to ensure project execution excellence occurs.
Essential Functions

• Track meeting minutes, action items, and specific deliverables by project and specific workstreams
• Work may require employee to work inside and outside with exposure to changing climate and/or operate machinery
• 25-50% non-shipboard travel likely
• Includes setting up & coordinating plans to support travel activities as needed
• Review Ramp up support plan and planning activities required for each project
• Setting up vendor packages, managing review & assessment on vendor compliance (OFAC, etc.…)
• Assess project risks and issues and provide solutions where applicable
• Assist with the overall buy-to-pay (B2P) process with vendors, and track/monitor payment milestones, invoices, and any accounts payables issues with vendors
• Keep all project manuals updated and organized for each project
• Manage vendor set up process, including GSM forms/supplier set up, and overall approval process
• Manage all Transfer documents and change of ownership
• Responsible for maintaining and monitoring project plans, project schedules work hours, budgets and expenditures
• Preparing necessary presentation materials for meetings
• Manage and organize all documents in the companies/departments file management system in order to comply with mandated record retention policy
• Support project procurement activities across RFP and RFI packages
• Plan, review, and assessment all necessary transition activities after project completion for project handover to our Operations team
• Coordinate and collaborate with stakeholders, including clients, architects, engineers, subcontractors, and suppliers, to define project objectives and deliverables
• Track internal approvals from the various departments to make sure the internal approval process is adhered too
• Project Scheduling:
• Manage the standards, procedures & practices of record-keeping of all the agreements and contracts
• Draft and manage the distribution of all minutes
• Procurement Support:
• Tracking project milestones ensuring project deadlines are met
• Project Development Handover to Operations
• Develop Hurricane preparedness plans to support the Ports Development organization and overall projects portfolio
• Project Documentation, Contracts, & Compliance
• May need to stand for long periods of time
• Storage of documents in SharePoint internal folders and/or iManage/Autonomy folders
• Manage & track progress from activities and maintain/update our databases of prequalified vendors
• Develop a Training Plan to ensure proper project handoff
• Document and follow up on important actions and decisions from each of the stakeholder meetings
• Project Portfolio Support Services:
• Create and manage the project management calendar fulfilling each goal and objective
• Review and asses all product & equipment Warranties
• Support the GPDD Leadership team (PMO, Architecture & Design, and Construction Management) in project specific assignments to ensure project on-time delivery and budget requirements
• Organizing, attending and participating in stakeholder meetings
• Help coordinate with Finance teams

Qualifications

• Bachelor's degree in construction management, civil engineering, or a related field
• Possess knowledge of office related-management principles procedures and techniques
• Excellent project planning, execution, and monitoring abilities
• Ability to supervise and/or maintain essential records and files
• Ability to follow–up on decisions and directives from the Sr. Director of PMO
• Ability to schedule meetings, document and manage them through completion
• Must be highly organized and detailed oriented
• Proven track record of at least 5 years in construction project management, with experience in overseeing complex projects
• Ability to work in a fast-paced environment and adapt quickly in order to meet deadlines
• A master's degree is a plus
• Proficiency in project management methodologies, tools, and software for scheduling, budgeting, and reporting
• Proven experience as a Project Manager in the construction industry, specifically managing projects involving back of house utilities, mechanical systems, and electrical installations
• Ability to develop and maintain cooperative working relationships with supervisors and staff
• Proficiency in using project management software and tools to manage project schedules, budgets, and resources
• Project Management Professional (PMP) certification is preferred
• Professional certifications, such as Project Management Professional (PMP), are desirable but not mandatory
• Possess strong knowledge of MS Office, including Word, MS Project or Primavera P6, Excel, PowerPoint, File Maker and Outlook-Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Construction, Property Development or Property Management experience
• 5-8 years’ experience
• Strong knowledge of construction methods, materials, and best practices
• Ability to write business letters & proofread drafts
• In-depth knowledge of construction processes, codes, regulations, and industry standards related to utilities, mechanical systems, and electrical installations

The range for this role’s base salary is $43,800 - $65,000. Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.
At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles are also eligible for an additional vesting equity plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Cost-effective medical, dental and vision plans
• Sick Time – All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
• Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
• Paid Time Off
• Employee Stock Purchase plan
• Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
• Financial Benefits:
• Holidays – All full-time and part-time with benefits employees receive days off for 7 company-wide holidays, plus an additional floating holiday to be taken at the employee’s discretion.
• Personal and professional learning and development resources including tuition reimbursement
• On-site preschool program, wellness center, and health clinic at our Miami campus
• Additional programs include company paid term life insurance and disability coverage
• Health Benefits:
• 401(k) plan that includes a company match
• Employee Assistance Program and other mental health resources
• Other Benefits

About Us
In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
Carnival Corporation & plc is a global cruise company and one of the largest vacation companies in the world. Our portfolio of leading cruise brands includes Carnival Cruise Line, Holland America Line, Princess Cruises and Seabourn in North America; P&O Cruises, and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe; and P&O Cruises in Australia. Our employees have a responsibility to be accountable for all actions. We consider the environment in all aspects of our business and have a responsibility to put safety andsustainability first. We live and share a positive attitude which is based on fostering an environment of inclusion, trust, a willingness to listen, openness and integrity.
Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability or any other classification protected by applicable local, state, federal and/or international law.
Benefits as a member of Carnival's Team:

• A comprehensive benefit program which includes medical, dental and vision plans
• Additional programs include company paid term life insurance and disability coverage and a 401(k) plan that includes a company match
• Employee Stock Purchase plan
• Cruise benefits
• Paid vacation and sick time
• An on-site fully accredited preschool educational program located at our Doral campus
• An on-site Wellness Center and Health clinic at our Doral campus

To view a copy of Carnival's FMLA, EEO and EPPA posters please visit: (click or copy and paste link into your browser).