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Project Assistant Iii Jobs

Company

The University of Chicago
Address , Chicago, 60637, Il
Employment type FULL_TIME
Salary $20.54 - $30.07 an hour
Expires 2023-10-04
Posted at 9 months ago
Job Description
Department
BSD NEU - Operations
About the Department

The Department of Neurology at The University of Chicago Medical Center has a great history and tradition, having made significant contributions to neurological training, clinical care, and the basic understanding of neurological disease.

Job Information

Job Summary:
Under limited supervision, the Project Assistant III provides highly complex administrative support for the academic, clinical and administrative operations and services. Provides prompt and efficient resolution to complex administrative problems. Provides basic educational information to patients and families as appropriate. Adapts workflow to accommodate needs, priorities, and fluctuation of patient volumes according to faculty and departmental expectation.
This is an Academic Discretion position.

Responsibilities:
  • Creates and maintains spreadsheets and databases as needed, may oversee data projects.
  • Assist in maintaining water service.
  • Assist administrative staff with gathering information and creating reports.
  • Perform photocopying and faxing, run errands; other projects as assigned.
  • Setting up Zoom meetings.
  • Maintain and upkeep records and files in EPIC, and hardcopy as needed.
  • Calendar management and travel arrangements for faculty as necessary.
  • Prepare, distribute and respond to correspondence and packages; screen mail.
  • Distributes and collects patient documents/mail as necessary.
  • Inputting clinical and call schedules in Qgenda or other scheduling platforms.
  • Order Lab coats and business cards for faculty.
  • Coordinate with other administrative staff to ensure physician has all necessary supplies.
  • Performs other physician support duties such as coordinating physician compliance status, carrying out errands related to the physician’s clinic, etc.
  • Handles a wide range of administrative support duties and functions for several faculty members.
  • Coordinate routine and special activities.
  • Provides administrative support as needed.
  • Works with and supports other clinical staff working with the physicians as needed.
  • Distribute department mail, monitor fax machine and distribute facsimiles to appropriate faculty member or clinical staff.
  • Other projects as assigned include, but are not limited to: scheduling candidate interviews, assisting in credentialing faculty members, taking meeting notes, assisting faculty moves.
  • Troubleshoot technology issues for faculty.
  • File storage.
  • Provides coverage for additional faculty as needed by the department.
  • Answers, screens, and routes all telephone calls for physicians as needed.
  • HIM documentation uploading.
Competencies:
  • Provide excellent customer service required.
  • Proactively anticipate physician needs and resolve problems required.
  • High levels of collaboration and initiative, strong editing skills and superb organizational abilities required.
  • Thrive in fast-paced environment and effectively manage competing tasks, deadlines, and needs.
  • Strong editing skills and superb organizational abilities required.
  • Successfully handle multiple faculty and department related tasks within specified time frame required.
  • Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with visitors, patients, staff, faculty, students and others.

Additional Requirements

Education, Experience, or Certifications:
Education:
  • Some college preferred.
  • High school diploma or GED required.
Experience:
  • Three years of office experience required.
  • Experience in invoicing and financial operations preferred.
  • Hospital or academic medical center experience preferred.
  • Four to five years of office experience in complex, fast-paced office environment preferred.
Technical Knowledge or Skills:
  • Experience with Endnote, Adobe, and other business related applications preferred.
  • Proficiency with Microsoft Office suite required. Experience with Microsoft Excel and associated functions and features, such as Pivot Tables, strongly preferred.
  • Communicate effectively in English, both orally and in writing, required.
  • Experience in managing electronic tracking systems and databases.
  • Proficiency in project management preferred.
  • Learn a range of position-related software applications required.
Pay Range:
  • $20.54 - $30.07 hourly.
Required Documents:
  • Resume/CV
  • Cover Letter
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility
Yes

Requires Compliance with University Covid-19 Vaccination Requirement

No

Pay Frequency
Hourly

Pay Range
Please refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours
40

Union
024- Local 743, I.B.T. Clerical

Job is Exempt
No

Drug Test Required
No

Motor Vehicle Record Inquiry Required
No

Health Screen Required
No

Posting Date
2023-07-19

Remove from Posting On or Before
2024-01-19

Posting Statement:

The University of Chicago is an
Affirmative Action/
Equal Opportunity
/Disabled/Veterans Employer
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.