Program Operations Coordinator Jobs

Description

Would you like to join a team that shares knowledge, encourages learning, creativity and career growth?

Are you searching for a meaningful career in support of work that provides dynamic and impactful contributions to Space, Defense, Health and other National interest areas?

Do you thrive in a dynamic, high-energy, customer-focused environment? Do you like contributing to project and program management.

If so, we are looking for someone like you to join our team at APL. We are seeking a Program Operations Coordinator to help us manage day-to-day internal and external obligations. As a member of our team, you will contribute to the overall success of the program and Mission Area. We are passionate about the work we do and strive to deliver high quality and timely products to our sponsors. We seek to foster a highly collaborative, fulfilling, and fun environment.

As a Program Operations Coordinator...

• Plan, coordinate, and support meetings and conferences/seminars for both internal and external participants and sponsors. Collaborate with sponsors and their representatives to collect presentation information, ensure clearances are prepared, coordinate scheduling, reservations and all other logistics, and attend meetings to prepare summary and note action items.
• You will work in conjunction with the Program Manager (PM) to identify operational tasks (Schedule, Risk, Quality, Communications, etc.) and develop approaches to focus on priorities. You will monitor landmarks and ensure on-time delivery of contract deliverables. You will aid in the development of standard operating procedures (SOP) to ensure project deadlines and sponsor requirements are satisfied. Analyze and detect potential deviations in project plans based on the latest information available.
• You will prepare and organize information for internal and external program and project reviews, including content and editorial review of technical materials prepared by technical staff.
• Your primary responsibility will be to provide operational, management, and administrative coordination across all areas of Program execution.
• You will help to establish and manage the proposal development timeline in conjunction with the Financial Manager. Coordinate technical inputs and applicable technical review. Responsible for the overall quality of the final submission.
• You will work with other JHU/APL organizations (security, quality, communications, procurement, contracts, etc.) to coordinate various levels of support and ensure successful execution.
• You will help to establish and manage the proposal development timeline in conjunction with the Financial Manager. Coordinate technical inputs and applicable technical review. Collaborate closely with Project Managers to ensure the diligent adherence to the proposed timeline and gather all necessary components of the proposal. Responsible for the overall quality of the final submission.
• You will develop an understanding of the technical work being performed by the program and be able to convey the methodology, impact, and importance to others. Assist in the development of the Statement of Work (SOW) and ensure adherence to the SOW through coordination with the Program Manager and technical teams.
• You will collaborate with the Financial Manager to foster a highly communicative and collaborative business operations team.

Qualifications

You meet our minimum qualifications for the job if you...

• Are able to obtain a Top Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.
• Possess experience with MS Office to include MS Excel, Word, and PowerPoint.
• Have at least 3+ years of demonstrated experience in program administrative support or technical support positions.
• Are willing and able to work on dynamic projects, have the ability to prioritize numerous concurrent tasks in a dynamic environment, and work occasional extended hours or travel as needed.
• Possess a BS Degree in a business related field, relevant professional level experience may be substituted.

You Will Exceed Our Minimum Requirements If You...

• Are knowledgeable and experienced with APL financial management systems and processes.
• Have experience with contracts, subcontract management and/or developing proposals.
• Have technical or engineering background or experience.

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at www.jhuapl.edu/careers.

About Us

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact [email protected]. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.