Program Coordinator, Youth Prevention Coordinator

The Program Coordinator will coordinate the logistics for the National Rollout Initiative of the dissemination of the ASPIRE https://www.mdanderson.org/aspire Program. ASPIRE (A Smoking Prevention Interactive Experience) is an online tobacco cessation and prevention program for adolescents. Duties for this position include but are not limited to working with internal and external stakeholders, building and maintaining collaborative relationships across the United States, and maintaining day-to-day records of program activities. Travel will be involved.

JOB SPECIFIC COMPETENCIES Build and maintain relationships Coordinate the dissemination of the national rollout by working with internal and external stakeholders to meet program goals. Build and maintain local and national collaborative relationships and coordinate program activities and special kick-off events to generate both program awareness and increase participation. Presents to various audiences to engage in program involvement. Travel to in-person meetings and events is expected.

Manages ASPIRE mailbox Responds to inquiries and emails upon receipt. Resets passwords for students and ASPIRE administrators, provides troubleshooting assistance, and additional technical assistance as needed. Triages communication between partners and ASPIRE coordinators, schedules meetings, trainings and calls with partners as requested.

Administrative Duties Coordinates all travel-related activities including reimbursement for program staff using institutional online travel database. Facilitates the procurement and maintenance of supplies, resources and assets through collaboration with department Procurement Coordinator and program staff. Creates reports and PowerPoint presentations.

Scheduling Schedules and attends meetings and events with internal and external stakeholders to promote the program via conference call or in person; may include room set up/scheduling and recording of minutes as needed. Coordinates training of healthcare providers, school staff and other community partners (Champions/Admins) of the program. Maintains accurate records of training completion and demonstrated competency of community partners.

Record keeping Responsible for maintaining records of program activities for reporting purposes. Coordinates and maintains records for the distribution of program incentives including incentive events. Generates, formats, and distributes reports and spreadsheets from program database as required.

ASPIRE data entry Enter data into ASPIRE tracking document (excel spreadsheet: MOUs, presentations, trainings, inquiries.

MOU Development Assist schools with new MOU development, forwards signed MOUs to director for signature

Student Enrollment weekly reports Retrieve weekly reports for student enrollment. Retrieves additional reports as needed

Other duties as assigned

EDUCATION:
Required: Bachelor's degree in Business Administration or related field.

Preferred: Master's degree in Business Administration or related field.

EXPERIENCE:
Required: Three years project/program coordination experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience.

Preferred: Experience working with youth in the community.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Work Location: Hybrid Onsite/Remote
• Minimum Salary: US Dollar (USD) 47,500
• Referral Bonus Available?: No
• Midpoint Salary: US Dollar (USD) 59,500
• Relocation Assistance Available?: No
• Fund Type: Soft
• Science Jobs: No
• Pivotal Position: No
• Work Week: Days
• Requisition ID: 160734
• FLSA: exempt and not eligible for overtime pay
• Employment Status: Full-Time
• Employee Status: Regular
• Maximum Salary : US Dollar (USD) 71,500

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