Program Assistant Jobs

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Position Details
Position Information
Recruitment/Posting Title Program Assistant
Job Category Staff & Executive - Administrative & Support
Department SHP-Psych Rehab & Counsel Pro
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Assistant for the Department of Psychiatric Rehabilitation & Counseling Professions within the School of Health Professions. Under direction, the Program Assistant assists with the development, implementation and monitoring of activities within the Center for Comprehensive School Mental Health ( CCSMH ). The Program Assistant provides administrative and program support to the Principal Investigator, Director, faculty, and professional staff.
Among the key duties of this position are the following:

• Prepares reports and official correspondence on behalf of the CCSMH . Responds to inquiries as directed and distributes informational materials according to University policy and practice.
• Identifies vendors for technical services, furniture, equipment, and supplies. Researches major purchases and makes recommendations for purchases.
• Coordinates fiscal procedures and maintains records associated with grant accounts and state budgets in coordination with Department’s grant manager.
• Supports the preparation of grant proposals by gathering and organizing documents, produces tables and spreadsheets for inclusion, and uploads documents in grant submission software.
• Oversees payment for travel and meeting expenses.
• Responsible for coordinating CCSMH events calendar, including trainings, webinars, technical assistance meetings, etc., and securing needed supports (e.g., IT support, parking, event locations).
• Tracks budgets for programs and ensures funds are utilized according to policy and regulations.

Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Exempt
Grade 17S
Position Salary
Annual Minimum Salary 45621.000
Annual Mid Range Salary 54290.000
Annual Maximum Salary 63947.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience

• Bachelor’s Degree in Business Administration, Social Science or a related discipline, plus one (1) year of related experience in a business office, government agency or university setting required.
• Applicants lacking the degree may substitute appropriate related experience on a year-for-year basis.

Certifications/Licenses
Required Knowledge, Skills, and Abilities

• Intermediate Microsoft Office Skills.
• Good organizational skills.
• Professional communication skills.
• Effective written communication skills.

Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment

• Must be able to lift 25 lbs.

Special Conditions
Posting Details
Posting Number 23ST1348
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees (https://policies.rutgers.edu/60-1-35-currentpdf) , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals (https://policies.rutgers.edu/sites/default/files/100-3-1-current.pdf) , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions