Production Manager (Freelance Contract)

A Production Manager (PM) at productionglue is responsible for the logistics of all production elements, team members, and vendors while maintaining direct conversations with clients from initial confirmation through wrap. The Production Manager is responsible for monitoring and communicating project status, coordinating schedules, tracking client deliverables, and ensuring the full success of the project.

Responsibilities & Expectations:

• Assist with project pitches, initial budgets, and specials projects as needed
• Ensure the communication and documentation is well distributed to both internal team members and the crew. Capturing updates and revising documents quickly and accurately
• Review & approve all labor (local/non-union crew), production, and permalancer timesheets and invoices
• Coordinate with the Client Lead, Technical and Show teams to make sure that they have sufficient personnel to complete the project successfully
• Manage, direct, and track the daily client requests as they pertain to all production elements
• Oversee approved project budgets and Scopes of Work (SOW) while managing and tracking changes, revising SOW's, tracking change orders, aligning internal personnel, vendors, and freelancers, while maintaining profit margins
• Set weekly team meetings and schedule additional check-in as necessary
• Strive for continuous improvement by placing an emphasis on both receiving and giving feedback.
• Manage conversations between the client and design team from ideation to implementation ensuring the creative vision is carried out within budget and scope
• Work with the Client Lead to ensure the budget fully captures the client's needs and goals for the project
• Meet with the core team to review Roles and Responsibilities and update/revisit if project needs evolve and the team grows. Onboard new team members and ensure they are set up with the correct accounts and project information
• Collaborate closely with the Technical Team to determine the crew calls and assignments based on production and venue requirements
• Coordinate alongside the Client Lead, Technical and Show teams to ensure all project requirements are met, taking into consideration venue capabilities, budget, labor agreements, policies, and available resources.
• In conjunction with the Technical and producing team, prepare rental and purchase orders for equipment (e.g. audiovisual, supplemental lighting, effects equipment), and expendables /perishables as necessary
• Attend the initial meetings with the client and the Client lead regarding the initial request and determine whether the project is viable from a production viewpoint.
• Create, update, and adhere to master workback schedule and production schedule
• Submit and update the project onboarding document and confirm freelance production team members have completed all payroll paperwork and signed their contracts prior to their first day onsite
• Oversee the vendor conversations alongside the Production Coordinator and the Technical team, contributing your expertise and experience to ensure project quality
• Under the direction of the Client Lead, manage and maintain existing accounts and client relationships

Qualifications:

• Working knowledge of print process & materials, scenic construction & materials, video production, lighting, theatrical design, and live event production & traffic flow
• Familiarity with, or willingness to learn communications and project management tools, such as Slack, Box, Airtable, Concur and Google Docs
• Fully Proficient in Microsoft Office Suite, Keynote, Pages, and Numbers
• Strong knowledge of core event production elements, terms, and process
• Excellent communication skills, both verbal & written
• A minimum of 5 years of live event, entertainment, theater, touring concert and/or production experience in scenic or exhibit fabrication (Bachelor's degree preferred)
• Solid knowledge of venues (nyc and beyond) & production capabilities
• Ability to juggle many concurrently ongoing conversations & projects

Weekly Contract Salary Range: $2000-$2800

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We're an award-winning Live Event Agency and for 17 years we've been collaborating with innovative global brands, creating some of the most talked-about events and activations. With each project's success, we pushed our ambition further, in search of new adventures, and greater challenges.
Our pursuit of advancement is what has motivated us since day one and what propels us to continue innovating. Our track record has allowed us to grow from a few friends with a vision, into a dynamic full-service team, collaborating with hundreds of clients on award-winning work.
Together, we advance what's possible.
We at productionglue celebrate diversity and are committed to fostering an inclusive space for all employees. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, (dis)ability, age, or veteran status.