Personal Executive Assistant Jobs

JAKTOOL isseeking a skilled and highly motivated Personal Executive Assistant to work inour dynamic organization. The ideal candidate will provide administrative andlogistical support to the organization’s C-level executives and will beresponsible for maintaining confidentiality of sensitive information whileengaging with senior management, employees & customers.
Responsibilities

• Perform personal errands for C-level executives as required. Coordinate/provide transportation of minor children to activities that conflict with executive's professional schedule requirements.
• Conduct research and prepare reports, as directed.
• Collaborate with other senior management teams and staff to ensure objectives are achieved.
• Coordinate and organize meetings, conferences, and other events, including preparing meeting materials, agendas, and handling logistics.
• Maintain confidential records, files, and other documentation.
• Provide administrative support to the CEO & COO, including email management, calendar management, scheduling, screening calls, and making travel arrangements.
• Manage special projects and other initiatives as required.
• Act as a gatekeeper for the CEO & COO emails and facilitate communication as directed.
• Draft and edit correspondence, presentations, and other communications as directed, ensuring accuracy and adherence to established guidelines.

Requirements

• Exceptional problem-solving abilities, with the ability to deal with complex and ambiguous situations.
• High degree of professionalism, with the ability to interact with all levels of the organization.
• Proven experience (minimum of 5 years) as an Executive Assistant, with an emphasis on confidentiality and discretion.
• Ability to work autonomously, as well as part of a team.
• Must possess & maintain a valid driver's license in good standing.
• Ability to work under pressure and consistently deliver high quality, timely results.
• Strong organization skills with the ability to manage multiple and competing priorities.
• A Bachelor's degree in Business Administration or a related field preferred. A high school degree with experience will be considered
• Proficient in Microsoft Office Suite, especially MS Word, Excel and PowerPoint.
• Excellent written and verbal communication skills, including strong editing and proofreading abilities.