People Team Coordinator Jobs

About the Obama Foundation

At the Obama Foundation, we are guided by a core belief: that ordinary people working together can change history. Our mission is to inspire those people to take action, empower them to change their world for the better, and connect them so they can achieve more together than they can alone.

We were founded by community organizers, so when we seek change, we do it by bringing people together.

That approach begins at home, on the South Side of Chicago, where we are building the Obama Presidential Center. The Center represents a historic opportunity for Chicago: a chance to build a world-class museum and public gathering space that celebrates our nation’s first African American President and First Lady, steps away from where he began his career, where she was raised, and where—together—they made their home.

But that approach extends to all our work, whether it’s holding leadership training sessions in communities throughout the U.S., bringing local leaders together in countries around the world, working to support the global education of girls, or ensuring young men of color have pathways to opportunity.

As President Obama has said, “we cannot solve the challenges of our time unless we solve them together.” So join us.

For more information, please visit www.obama.org.

Purpose of the Role

Reporting to the Senior Associate, Talent Acquisition, the People Analyst will allow the People Team to deliver a highly efficient recruiting and operations process. This role will provide administrative support to the People Team focusing on recruitment coordination. This role will be responsible for the scheduling and coordinating of interviews, maintaining candidate profiles, and serving as a liaison for hiring managers throughout the recruitment process. The Analyst will also partner with the other team members to help enhance the onboarding process, build metrics to route role approval forms and provide metrics on the overall recruitment process.

Core Job Responsibilities

Recruitment

• Work closely with People Operations to enhance onboarding process
• Serve as a point of contact for candidates, external job boards and hiring managers
• Help streamline ATS to adhere to the internal recruitment process to ensure a positive stakeholder experience
• Work closely with Recruitment Leader to carry out the recruiting strategy
• Coordinate for the execution of full life-cycle recruiting, including posting open roles, vetting and screening resumes, scheduling interviews, maintaining candidate profiles and creating offer letters

Operations / Administration

• Perform other duties as assigned
• Coordinate logistics for new hire orientation
• Managing HRIS & ATS to capture, organize and report staff data including but not limited to engagement data, recruitment data and demographic information
• Support the Senior VP of People in managing their calendars, ensuring that they spend the majority of their time on their highest priorities
• Monitor & triage People Team tickets & request through Freshservice

Key Deliverables / Outcomes

• Streamlined process to manage interview scheduling between candidates and members of the hiring teams
• Operations / Administration
• Organized departmental process documents
• Recruitment:
• Role approval forms which are completed within given time frames
• Weekly recruitment reporting
• Ensuring manager’s calendar is accurately reconciled 95% of the time (e.g., meetings are scheduled accurately and on-time, travel time is accounted for in calendar when necessary, etc.)
• Standardized People Team reporting

Required Qualifications

• Proactive, flexible, and resourceful work ethos; ability to anticipate needs, take initiative, and remain calm and effective under pressure
• Experience with Greenhouse or other ATS is preferred
• Excellent organizational skills; demonstrated ability to prioritize, multi-task, and follow through on short- and long-term assignments
• 1 - 3 years of experience within Administration or Human Resources

The salary range for this role is between $48,750 and $81,250.

Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification. The Obama Foundation is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

In the interest of employee health and safety during the pendency of the COVID-19 global pandemic, the Obama Foundation is requiring that all prospective employees present proof that they are fully-vaccinated against COVID-19, or seek a reasonable accommodation for religious or medical reasons, prior to their first day of employment.

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at [email protected] if you require a reasonable accommodation to complete this application.