Payroll And Benefits Specialist

Overview:
The Payroll and Benefits Specialist will be responsible for the processing and timely delivery of assigned payrolls in compliance with federal laws, state laws and regulations. The Payroll and Benefits Specialist will perform benefits related duties and provide excellent customer service to internal and external customers in assigned areas.
Key Responsibilities:

• Assists in training district personnel in payroll department policies, procedures, new computerized payroll enhancements for an accurate and efficient district payroll function.
• Assists in gathering and retrieval of data as well as preparing reports for employee negotiations, cost studies, and other needs as assigned by the Treasurer/CFO or her/his designee.
• Distributes all salary and fringe benefits to the appropriate funds and budgetary accounts.
• Performs periodic audits of the payroll system to ensure accuracy of the calculation, placement on appropriate salary steps, and calculates all severance payouts.
• Handles information inquiries from district employees regarding a wide variety of payroll or benefits related issues.
• Collects and maintains leave forms, official records, and/or appropriate documentation for sick leave, personal leave, vacation leave, and other types of absences and accruals as well as coordinates the timely processing of all types of absences.
• Computes pay of classified/certified employees and prepares checks and related reports.
• Maintains strict confidentiality in all personnel related matters.
• Maintains confidential payroll files on all employees in the district.
• Processes verification of employment forms as requested by/on behalf of employees.
• Serves as support for other human resources functions.
• Carries out all assignments in a professional manner and maintains a high standard of due professional care in all work performed.
• Provides information as needed regarding STRS/SERS contributions.
• Calculates over $50,000 term life insurance adjustment and other adjustments to year end W-2 files. Responsible for timely completion of W-2 forms and other related reports or documentation to assure annual notifications prior to IRS deadlines.
• Works with administration and other staff to develop and/or update current policies, procedures, and internal control systems for all payroll and benefits functions performed in the Treasurer/CFO’s Office (including form development, automation, and revisions).
• Prepares ODJFS reports, and the STRS magnetic tape advance at year end.
• Prepares monthly billings for health insurance for employees on leaves of absence.
• Verifies employee salaries/wages as approved by the Board of Education.
• Performs periodic audits of the benefits system to ensure accuracy of the calculation and placement on appropriate salary steps.
• Processes payroll deviation reports and time sheets, and the processing of enrollment forms from employees on all payroll related withholdings, fringe benefits, and making related changes in the computer system on a timely basis.
• Provides information as needed regarding unemployment verification forms, separation of employment requests, etc.
• Other duties as assigned by the Treasurer/CFO or her/his designee.
• Prepares and files all payroll related reports with the Internal Revenue Service, State Department of Taxation, City Income Tax Departments, Retirement Systems, annuity companies, and all other payroll related reports.
• Coordinates open enrollment processes for employee benefits.
• Prepares payroll distribution and transfers checks from other appropriate bank accounts to the payroll clearing account.
• Coordinates C.O.B.R.A. notification on employees who no longer are employed by the district.
• Prepares monthly billings for health insurance for employees on leaves of absence.

Key Qualifications:

• Associate degree in Finance, Accounting or related field.
• Intermediate or above skills in Microsoft Office Word and Excel
• 3 years experience in finance, accounting ideally in a school setting or related field

Knowledge, Skills and Abilities (KSA):

• Ability to maintain confidentiality at all times to protect employee’s rights and information.
• Ability to work on multiple tasks or parts of tasks simultaneously to ensure timely completion of work activities.
• Ability to apply critical thinking strategies to review data and present ideas and information.
• Ability to research and/or apply laws, rules, regulations, and bargaining contract provisions to recommend alternative solutions to take an appropriate course of action.
• Demonstrated ability to monitor important and complex projects concurrently.
• Must be well organized, have good oral and written communication skills and a commitment to customer service.
• Intermediate or above skills in Microsoft Office Word and Excel.
• Ability to exercise sound judgment when making decisions.
• Self motivated with the ability to work with minimal direction.

Physical Demands & Work Environment:
PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The specific vision requirements of the job include good depth perception and occasionally being able to see objects/persons at a distance.
• The employee may lift and move objects up to 25 pounds.
• The employee must be able to communicate to the team in order to give directions.
• Position is mostly indoors.
• While performing the duties of this job, the employee is frequently required to sit. Occasionally the employee will stand, and walk.
• While performing the duties of the job the employee frequently is required to hear conversation in quiet, as well as, a noisy environment and be able to tell where a sound is coming from.
• The employee must also have the ability to work in an office environment, and to operate varied technologies.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally the employee must be able to meet deadlines with severe time constraints and interact with public and other workers.
Salary range: $57,500 - $72,500
260 days/year