Part-Time Administrative Assistant Jobs

Summary

Provides administrative support to the Regional Vice President and DMs. Represents the Regional Vice President in interactions and communications with District Managers, key contacts, outside professionals and co-workers. Gathers, organizes and analyzes data; prepares/modifies reports/presentations meetings and conference calls. Performs special projects as needed.

Scope

Works with confidential information at the executive level.

Responsibilities & Competencies

• Represents the RVP in interactions and communications with DMs. Serves as liaison and point of contact for the Region.
• Provides administrative support to RVP (e.g., screens e-mails, prioritizes / screens mail, maintains records/files, etc.). Organizes and schedules RVP daily, weekly, monthly, and yearly schedule of meetings and appointments; ensures meetings and appointments are kept or rescheduled as needed. Handles all travel arrangements for RVP through Travel Agency.
• Compiles and communicates daily, weekly, and monthly tracking as directed by RVP.
• Performs special projects for the RVP. Prepares correspondences, presentations, and expense reports. Process expense reports for DMs for RVP approval.
• Assists in ensuring regional compliance by monitoring DM reporting and alerting RVP to any potential issues with on time execution.
• Handles Customer Service Issues and Cut Above program for the Region
• Sets up (contacts hotel, negotiates rates, processes paperwork, makes reservations) & processes invoices for direct bill accounts for DMsSets up travel for DMs, SMs and EC’s for meetings and training. Prepares new DM paperwork and arranges travel for training-Assists HR with processing and verifying all documents on merit increases (yearly). Sets up meetings for HR (meeting space, AV equipment, sleeping rooms, meals, transportation, etc). Tracks and report PTO for DMs. Processes Team Member Suggestions and maintains log. Maintains 6-week schedule for RVP & DMs in Google Docs. Transcribes and distributes meeting minutes for weekly RVP/DM conference calls. Maintains a DM calendar. Orders supplies

Education

Minimum High School or GED High School degree or equivalent

Experience

Preferred Some college or business school coursework

Required 3-5 years having worked for a top-level executive in a V.P. position or above

Preferred 5 years experience working for a top-level executive in a retail environment.

Eligibility for benefits and incentives is dependent upon employment status. JOANN offers the following benefits and incentives to eligible Team Members:

• Tuition Reimbursement
• Paid Time Off and Sick Time
• 401(k) Retirement Plan with an employer % match and Employee Stock Purchase Plan
• Medical, Dental and Vision benefit plans
• Company-paid basic, Optional, and Dependent life insurance
• Long-term disability and Company-paid Short-term disability
• Team Member Discount

For more details on benefits and eligibility requirements, Click Here or visit https://joann.myben.site/

JOANN is an Equal Employment Opportunity Employer. This job summary is intended to be brief and does not list all duties for this position. Nothing in this job description should be construed as an express or implied contract of employment. JOANN is an at-will employer, which means that your employment may be terminated by JOANN or yourself with or without notice or cause unless the at-will arrangement is modified by a written agreement signed by both you and and authorized representative of JOANN.