Part-Time Administrative Assistant - County Clerk's Office

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

JOB SUMMARY

Serves in a part-time position performing clerical duties assisting Division Supervisor.

• Research Public Information Request
• Fulfill various County department research inquiries for Commissioners Court minutes and documents through website search and/or Government Records Management system
• Provide a professional front office presence by meeting and greeting visitors to the County Clerk and assisting them appropriately
• Process various documents needed for Commissioners Court meetings as well as post meeting document management and uploading to the public website while ensuring quality control of the site
• Maintain inventory of office supplies
• Strong computer, typing and data entry skills desired
• Upload publisher’s affidavits from Commissioners Court and for Departments to the website
• Exceptional organized skills; ability to retain and follow detailed instructions
• Assist with preparation and maintain Department articles for the County newsletter
• High School Diploma/GED.
• The ability to prioritize duties and manage multiple competing priorities in a professional manner.
• Handle incoming telephone calls and incoming/outgoing mail
• Track missing or unsigned documents for Commissioners Court meetings
• The part-time clerk assists the Administrative Assistant and Division Supervisor with clerical project management functions which include, but not limited to
• 1 year of clerical experience desired
• Organize and maintain files of bonds, releases, cashier’s checks and minutes
• Assist in the preparation and submittal of Commissioner’s Court minutes using AgendaQuick
• MS Word, Adobe, Excel and some knowledge of MS paint