Part Time Intermediate Clerk

Description The Anaheim Convention Center seeks a Part Time Intermediate Clerk to join in our mission by assisting the Operations Department Admin Support Staff with general clerical work including scheduling employees, monitoring of time off requests and employee availability, and maintaining a basic filing system. Candidates must possess prior experience performing responsible record keeping, report preparation assignments and other clerical work. Essential Functions

• Create and maintain staff schedules for the Operations Department in a timely and accurate manner.
• Maintain a basic filing system.
• Perform related duties and responsibilities as required. Qualifications Experience in varied journey level clerical work. Knowledge of modern office methods, procedures and computer equipment; basic principles and procedures of filing and record keeping; basic principles of customer service. Principles of business letter writing and basic report preparation; English usage, spelling, grammar and punctuation; basic arithmetic. Knowledge of scheduling, especially in the convention, sports, and entertainment industry and/or large public assembly facility is desirable. The ability to perform general clerical work including filing, typing and answering phones. Type and/or enter data on a computer at a speed necessary for successful job performance. Receive, process and distribute incoming and outgoing mail. Operate a variety of office equipment including computers and supporting word processing applications. Provide detailed information to the public regarding assigned area of responsibility. Correctly interpret and apply City policies and procedures. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Supplemental Information IMPORTANT APPLICATION INFORMATION AND INSTRUCTION This is a part-time position usually averaging 20-30 hours per week. A minimum number of hours is not guaranteed. The deadline for the first review of applications is on July 5, 2023, at 5:00 PM. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. The last review of applications will be Friday, July 14, 2023 at 5:00 PM. The selection process includes but is not limited to a skills assessment and oral interview. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization. Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a complete application. Communications regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method. Equal Opportunity Employer
• Compile information for a variety of narrative and statistical reports; locate sources of information; devise forms to serve data and determine proper format for finished report.
• Verify accuracy of input from scheduling system; edit reports and make corrections as necessary.
• Provide front counter assistance; screen office visitors and provide information within area of assignment.
• Enter and edit a variety of data for specialized reporting purposes on a computer utilizing Microsoft office, database and spreadsheet software. Prepare a variety of reports and schedules using software programs.
• Operate a variety of office equipment such as computer, printer, copier, and specialized office equipment of the assigned unit.
• Provide information on departmental and City policies and procedures as required.