Paralegal/ Admin Jobs

Job Summary:

We are seeking a motivated and versatile individual to join our team as a Paralegal/Executive Assistant. This role requires a dynamic professional who possesses a go-getter attitude, high drive, and exceptional organizational skills. The ideal candidate will be proactive, efficient, and detail-oriented, with the ability to handle a diverse range of tasks while maintaining a laid-back and approachable demeanor. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys providing comprehensive support to legal and executive professionals.

Responsibilities:

1. Legal Support:

• Assist in scheduling and preparing for client meetings, depositions, and court appearances.
• Monitor and track legal deadlines, ensuring timely completion of tasks.
• Organize and maintain legal files, ensuring all documents are accurately filed and easily accessible.
• Collaborate with attorneys to prepare for trials, including organizing exhibits, witnesses, and necessary documents.
• Assist with drafting and reviewing legal documents, including contracts, briefs, and pleadings.
• Conduct thorough research and gather relevant information to assist in legal case preparations.

1. Administrative Assistance:

• Prepare and proofread correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Coordinate and oversee special projects, ensuring their timely completion and high-quality results.
• Provide comprehensive executive-level support to assigned professionals, including managing calendars, scheduling appointments, and coordinating travel arrangements.
• Screen and handle incoming calls and correspondence, prioritizing and redirecting as necessary.
• Manage confidential information with utmost discretion and maintain strict confidentiality at all times.

1. Communication and Relationship Building:

• Act as a liaison between clients, internal teams, and external stakeholders, ensuring effective and timely communication.
• Respond promptly to inquiries and provide excellent customer service, demonstrating a friendly and approachable demeanor.
• Maintain positive and professional relationships with clients, colleagues, and external partners.
• Facilitate effective collaboration and communication within the legal team and across departments.

Qualifications:

• Proven experience as a paralegal or executive assistant in a fast-paced environment.
• Bachelor's degree in a related field or equivalent work experience.
• Exceptional organizational skills and the ability to manage multiple tasks and priorities simultaneously.
• Demonstrated ability to maintain composure and adapt to changing priorities in a dynamic work environment.
• Proficiency in using legal research tools, document management systems, and MS Office Suite.
• Professional and friendly demeanor with the ability to build rapport with diverse stakeholders.
• Excellent written and verbal communication skills, with strong attention to detail.
• Ability to exercise sound judgment and discretion when handling confidential information.
• Strong knowledge of legal terminology, processes, and documentation.

We offer a competitive salary and benefits package, along with a supportive work environment that values work-life balance. If you are a go-getter with a high drive, combined with a laid-back personality, we encourage you to apply for this exciting opportunity.