Operations Coordinator Ii Jobs

Job Purpose: The Operations Coordinator plays a key part in the daily and weekly administrative functions for the One NSC process. Each Operations Coordinator will work with their assigned Branch Managers, recruiters, sales representatives, and field associates. In this role the Operations Coordinator will ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales & recruiting) and the back office (finance & risk).

MUST BE BILINGUAL

DUTIES:

• Claim entry as needed
• First point of contact for trouble shooting any onboarding or payroll issues.
• Send, review, approve and process new hire onboarding paperwork, including offer letters, Direct Deposit information, and completing section 2 of the I9 and e-verify.
• Provide knowledge and offer help to all other Operations Coordinator team members as needed (first point of contact for escalation).
• Work in close communication with Branch Managers, Recruiters, Field associates, HR, Payroll, and Billing teams.
• Assist recruiters with tracking candidates in VMS exchanges as well as tracking employee certifications to ensure they are active.
• Provide timecard and billing adjustment as needed to ensure proper payout and invoicing.
• Contribute to front of the office duties as needed per office.
• Work with each recruiting team on ensuring job boards are up to date.
• Assist with ordering, scheduling, and administering required employee remote and onsite trainings during the onboarding process.
• Process necessary background checks and drug tests required for jobs.
• Collect, save, and process weekly timecard entry and approval process, including expenses, per diem, and sick time as needed for payout every Friday.

OTHER:

• Must have at least 4 years experience in payroll and billing
• Bilingual Preferred
• Must be proficient in Excel, spreadsheets, pivot table.
• Always Represent the company in a professional manner ensuring quality customer service.
• Support corporate programs, goals, and initiatives of the company.
• Abide by all policies, rules, and regulations of NSC and our clients including all applicable rules, regulations, and procedures.