Office Specialist I Jobs

JJS Office Specialist I - Southwest Utah Youth Center
Are you a motivated, organized individual who enjoys feeling a sense of accomplishment? If you have the passion & drive to make a difference, apply today!
Principal Duties

• Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
• Maintain files and record keeping systems
• Provide customer service when clients, family or community partners come in
• Coordinate meetings, trainings and JJS events
• Prepare and process documents
• Answer and direct incoming phone calls and emails
• Provide administrative support
• Prepare and process documents; data entry
• General office cleaning
• Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
• Prepare and issue purchase authorizations and submit invoices for payment
• Work with people in a manner which shows sensitivity, tact, and professionalism
• Attend meetings and take minutes
• Work with families and youth
• Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• Maintain supply inventory and assist in purchasing supplies

The ideal candidate is able to

• Has excellent communication and customer service skills.
• Work independently and is able to use sound judgment
• Multi-task and prioritize workload efficiently in order to accomplish tasks and meet deadlines
• Has attention to detail when reviewing documents and entering data.
• Organized and has the ability to multi-task
• Maintain confidentiality
• Has general knowledge of office equipment.
• Professional, responsible, friendly and able to work in a Juvenile Justice setting.

Preference
May be given to candidates who have advanced office skills and knowledge of JJYS's mission & goals.
May be given to candidates who are 19+ years of age
Our Team
Juvenile Justice and Youth Services’ employees have opportunities to see what the impacts that their hard work and dedication do for the well-being of today's youth. It is imperative that our employees provide opportunities for youth to acquire skills to successfully function in their homes, schools, and communities. Employees will provide support and guidance to the youth we serve while they are transitioning into adulthood. Together, we can help to improve the lives and welfare of youth in our communities.
Our team works with at-risk and delinquent youth in a professional team environment to supervise, teach pro-social skills, and attain positive behavioral outcomes. The work assignment may be in a community setting, a residential shelter or treatment setting, or in a secure youth correctional facility. The work is dynamic, challenging and rewarding as youth mature and change due to the interventions provided by Youth Development Associates and Specialists.
Our Agency
The Department of Health and Human Services is dedicated to providing care for individuals and families in Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of intervention, supervision and rehabilitation programs to youth offenders while assuring public safety. For more information on Juvenile Justice and Youth Services with the Department of Health and Human Services, please click here!
Principal Duties
Only applicants invited to interview will be contacted.