Office Manager Jobs

At the North Dakota Department of Transportation, we owe our success to our people and processes. As the Office Manager in our Materials and Research Division, you will be a supportive force and an integral team member, keeping office operations organized and efficient. The ideal person for this position will be a problem solver with excellent communication skills and impeccable attention to detail. They will have previous experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. Your duties will include managing:

Divisions Finances:

• Track, monitor and pay for services, supplies, equipment, and utilities.
• Monitor and report on staff expenses.
• Assist with monitoring, planning, and proposing the division budget.
• Understand and apply state purchasing and procurement procedures and policies.

Contracts with Universities and other entities:

• Understand and apply contract management policies and procedures.
• Ensure compliance with contract requirements, funding, breakdowns, and billing processes and submit status reports.
• Coordinate with others in the department to manage the divisions contracts.
• Understand and apply subrecipient monitoring and management procedures.

Research Library and Assist with AASHTO Lab Accreditation and the Field Sampling and Testing Manual:

• Assist with changes to the Field Sampling and Testing Manual and public on the department website.
• Provide support with finding and getting access to technical manuals, standards, and research reports.
• Assist in maintaining AASHTO Laboratory Accreditation records and manuals to ensure compliance.
• Serve as the Department’s technical resource librarian.

General Office and Laboratory Responsibilities:

• Maintain division office and laboratory supplies.
• Assist with new hires, training, status changes, and retirements.
• Oversee the Title VI and Title VII program, provide training and report on the programs.
• Maintain and update records, forms, and record retention policies and procedures.
• Provide general office support.

• College-level course work in business administration, or a related field with course work reflecting the required abilities, may be substituted for the required work experience on a year-for-year basis.
• Requires five years of work experience in high-level administrative support duties that included participation in the development or modification, of major projects or procedures.
• Work experience must reflect an ability to conduct research, provide analysis and interpretation of information, and prepare formal reports.

Requires satisfactory completion of the interview process and a verifiable record of satisfactory performance in previous employment. Employment is contingent upon the results of a criminal background check.

Submit an application at www.nd.gov/careers by 11:59 P.M. CST on the closing date. Application materials, including resume, cover letter, and transcript, must clearly explain how experience and education relate to the minimum qualifications and job duties.* Applicants who experience difficulties during the application process should contact [email protected] or 701.328.3290.

• Candidates will be scored on a 100-point candidate questionnaire to be considered for interviews. Application materials, including resumes and attachments, are not considered in the 100-point candidate questionnaire. Applicants must provide detail in their responses to the questionnaire.

For more information or if you need accommodation or assistance in the application or selection process, contact Mallory Green, Talent Acquisition Manager, at [email protected] or 701.328.2651. Learn more about NDDOT at https://www.dot.nd.gov/.

TTY users may use Relay North Dakota at 711 or 1-800-366-6888.

NDDOT does not provide sponsorships.

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.