Office Manager Jobs

Summary:

The Office Manager reports to the Director Operations and is responsible for managing daily operations of the office, personnel management and ensuring policies and procedures are followed. The Office Manager leverages administrative and clinical knowledge to coordinate efficient operations management.

Role and Responsibilities:

• Conducts annual employee performance reviews; provides ongoing coaching and mentorship
• Ensures staff are familiar with job requirements, expectations, and safe and proper use of facilities and equipment
• Oversees staff scheduling, time and attendance; e.g. vacations, sick/personal time, etc.
• Manages accurate filing and organization of patient accounts/demographics
• Ensures compliance with federal/state/local regulations (HIPAA, OSHA, etc.)
• Regularly assesses staffing requirements; interviews, hires and trains new employees as necessary
• Performs other duties as assigned
• Oversees office financials and promotes the most efficient use of office resources/budget; dispenses/reconciles petty cash
• Regularly interfaces with staff, physicians, patients, and other stakeholders
• Oversees day to day practice operations; administers policies and procedures
• Conducts regular departmental and office staff meetings
• Promotes professionalism and superior customer service by all levels of staff; develops process improvements on a regular basis
• Keeps abreast of industry best practices and pursues continued personal education

Experience

Required

• 3 - 5 years: Medical Office / Management Experience

Education

Preferred

• Bachelors or better