Office Manager Jobs

S&B USA Construction is a family of diversified heavy-civil and industrial construction companies recognized for safe and innovative infrastructure solutions. Our team of experienced professionals demonstrate an unparalleled commitment to safety, quality and service on all of our projects. We excel on projects with tight schedules and difficult working conditions. Our innovative solutions and customer focused approach provide our clients with unmatched value and quality.

What we are looking for:

We are seeking an Office Manager who will be responsible for the coordination and support of various projects and estimating related tasks supporting our regional office. The role will actively participate in the day-to-day operations to ensure the office remains organized to operate in an effective and efficient manner.

What you will do:

The primary responsibilities for this role will include performing administrative and marketing/estimating/operations support functions, such as the following:

• Prepare reports, presentation materials and routine correspondence with exceptional attention to detail, accuracy and confidentiality.
• Manage all office kitchen supplies and upkeep.
• Compose and prepare confidential correspondence, reports, and other complex documents (using Microsoft Office Suite applications).
• Screen incoming calls and correspondence and respond independently when possible.
• Anticipates and prepares materials needed by management for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Assists with AP/AR coding and entry.
• Prepare documents and copying for estimating and operations support.
• Manage/coordinate business calendar(s), including scheduling appointments, arranging meetings/interviews, anticipating needs and prioritizing projects.
• Ensure that office supplies are ordered and available as needed.
• Engage in sensitive and confidential matters while protecting the security of the information.
• Perform these additional duties.
• Retrieve and distribute mail.
• Enter data into business systems such as Vista.
• Answer incoming calls and greet visitors.
• Coordinate and assist with planning off-site events, such as leadership meetings, business development and marketing meetings.
• Compose internal and external correspondence and create/edit PowerPoint presentations.
• Assist with company events
• Establish and maintain day-to-day office functions including managing vendors for office purchases, shipping, and maintenance.
• Perform additional assignments per supervisor's direction.
• Assist with proposal production and other marketing-related activities, as required.

To be successful in this role:

• Microsoft Office experience including Word, Excel, PowerPoint, and Outlook required.
• Ability to exercise independent judgment and employ reasoning skills.
• Demonstrate decision-making, problem solving and analytical skills with particular attention given to detail and accuracy.
• 5+ years of administrative experience with a construction company preferred.
• Demonstrate a cooperative attitude and effective interpersonal and communication skills with clients, coworkers, and vendors.
• Demonstrate flexibility and the ability to work as a member of a team.
• Ability to maintain strict confidentiality.

What we offer:

Competitive compensation, medical/dental/vision coverage, paid PTO, 401k with a company match, training, career planning, and more.

Core Values:

Work Safely: Safety is our Culture

Deliver Return: Earning a fair profit increases our long-term value

Value People: Take Care of Employees and They Will Take Care of Clients

Act with Integrity: Honesty Builds Trust

Provide Solutions: Better Solutions Yield Greater Satisfaction

S&B USA Construction and all affiliate companies are proud to be Equal Opportunity Employers. All qualified applicants will receive consideration for employment regardless of and will not be discriminated against based on their race, color, religion, sex, national origin, disability status, age, gender, genetics, creed, veterans’ status or sexual orientation.

If a reasonable accommodation is needed for the interview process, please contact [email protected] or 412-471-4200 ext. 1032