Office Manager Jobs

Essential Duties And Responsibilities

Position: Office Manager

Job Summary: We are seeking an experienced Office Manager to oversee our daily operations and maintain a smooth running office environment. The ideal candidate will be highly organized, detail-oriented, and possess excellent managerial and problem-solving skills. The Office Manager will be responsible for supervising administrative staff and managing various office duties to ensure the successful management of the company's daily operations.

Essential Duties And Responsibilities

• Maintains accounting ledgers by verifying and posting account transactions.
• Resolves valid or unauthorized deductions by entering adjusting entries.
• Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
• Contributes to team effort by accomplishing related results as needed.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Keeps all company and owner’s information financial or otherwise strictly confidential with no exception.
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
• Maintains and keeps up-to-date company’s accounting and billing system and reconciling all financial statements.
• Supports company operations by maintaining office systems.
• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions.
• Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
• Working collaboratively across teams and departments to ensure high quality and timeliness of project completion to achieve company’s mission.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, identifying trends.
• Supervise, train, and give direction to Administrative Staff.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Other related duties assigned by the General manager or Operations Manager
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.

Minimum Qualifications

• Payroll and Benefits Processing
• At least 5 years of Office Managerial Experience
• Bachelor's Degree in Business Administration or related field.
• Strong attention to details, accounting skills and mathematical skills
• Bookkeeping Skills
• Familiar with HR Essential Functions