Office Manager Jobs

ACME Integrated Services is a family owned and operated scaffolding services business, which is seeking to hire an Office Assistant Manager.

As part of the ACME team, the role of our ideal office assistant manager would involve a combination of administrative, coordination, and support tasks to facilitate smooth operations within the construction office and contribute to the successful execution of construction projects.

Key Responsibilities include:

1. Administrative Support: You would provide general administrative support to the construction office, including managing phone calls, emails, and correspondence, organizing meetings, maintaining office supplies, and handling document management.
2. Project Coordination: You may assist with project coordination tasks, such as preparing project documentation, maintaining project schedules, tracking project expenses, and ensuring timely communication between project stakeholders.
3. Budgeting and Finance: You might be involved in budgeting and financial tasks, such as tracking expenses, processing invoices, preparing financial reports, and assisting with payroll administration.
4. Human Resources: You could assist with human resources-related activities, such as maintaining employee records, coordinating recruitment efforts, assisting with onboarding and offboarding processes, and managing employee benefits.
5. Health and Safety: You would play a role in promoting and maintaining health and safety standards within the construction office, ensuring compliance with relevant regulations and implementing safety protocols.
6. Record Keeping: You would be responsible for maintaining accurate records and files, including contracts, permits, vendor information, and other important documentation related to construction projects.
7. Communication and Coordination: As an office assistant manager, you would facilitate effective communication and coordination among different teams, departments, and external stakeholders involved in construction projects.
8. Technology and Systems: You may be involved in managing office technology and systems, including computer networks, software applications, and databases used for construction-related tasks.
9. Problem-solving and Troubleshooting: You would be expected to identify and resolve administrative issues, troubleshoot problems, and propose improvements to enhance office efficiency and productivity.
10. Compliance: You would ensure compliance with relevant legal and regulatory requirements, such as building codes, permits, and industry standards.

Qualifications

• Proficiency in full MS Office Suite, and Quickbooks (online & Desktop)
• Required Experience: minimum of 3 years of Office Management with a Construction-related background
• Preferred but not required: Bilingual in Spanish
• Certified payroll / Public works payroll Knowledge is a must
• Bachelor’s degree from a 4-year college or university or equivalent experience

Skills:

• Ability to work in fast-paced enviornment
• Personable and professional demeanor
• Extremely dependable, reliable and trustworthy
• Strong communication and interpersonal skills
• Ability to work independently
• Reliable Commute to office when required
• Excellent organizational and planning skills
• Meet / exceed all timelines
• Ability to problem solve
• Excellent time management skills
• Detail-oriented
• Ability to understand, follow and transmit written and verbal instructions

Benefits:

• No weekends
• PTO
• Health Insurance
• Flexible schedule

Location: Martinez, CA -Hybrid

Job type: Full-time

Pay: $27-32/hour

We are an equal opportunity employer.