Office Coordinator Jobs

Logistics Summary

• Position: Remote Office Coordinator
• Hours: Full time, 30-40 hrs a week, with flexible hours but must be available during core business hours of 8am - 1pm CST
• Compensation: $50k-$60k, based on experience
• Timeline: We're looking to make a decision soon, but we will spend the necessary time to find the best fit!
• Location: 100% remote, with potential for occasional travel for special events or meetings. All associated travel expenses will be covered by gosadi.
• Type: W-2

Seeking You... If You

• Constantly seek ways to improve and optimize, taking a proactive, solution-oriented approach to problem-solving
• Are tactful and discreet in preparing, disclosing, and handling confidential information
• Demonstrate a mastery of English, communicating in a clear and concise manner, both verbally and in writing
• Excel at self-management, prioritizing tasks efficiently with minimal supervision, tracking progress with a keen eye and minimizing the need for follow-ups
• Possess excellent interpersonal communication skills, proactively sharing information and fostering effective collaboration within the team
• Apply top-notch decision-making, critical thinking, and problem-solving skills in every task, giving each responsibility the immediate attention and effort it demands
• Have a fun sense of humor and love to laugh – because at gosadi, a sense of humor is not just a nice-to-have, it's a must-have!
• Display impeccable attention to detail, adeptly managing time and workload
• Succeed in startup environments by being adaptable to changing needs and priorities, driven by team and company goals and always seek opportunities to learn, grow, and contribute to shared success

Who We Are

The gosadi platform and accompanying app were founded by industry experts to help independent designers and artists streamline e-commerce management and increase pattern sales. The gosadi web platform and mobile companion app are for anyone designing & publishing knitting, crochet, and Tunisian crochet patterns for sale. gosadi helps its users work smarter so they can focus on their designs.

The gosadi platform enables designers to centrally manage pattern listings across multiple selling platforms through API integration and reach a bigger audience by streamlining the pattern listing and e-commerce process. We’re here to put that time back where they want it: generating creative ideas crafters will love. We’re looking for someone creative to join our team as we’re growing fast and need to expand in order to keep up with and optimize our success.

The Role Logistics

We need bookkeeping, HR, and administrative support, with a particular emphasis on strong organizational skills, in several areas. Our goal is to identify suitable candidates and create the ideal role for them and us, allowing us to do what we love while supporting our company objectives.

As the Office Coordinator at gosadi, you'll be the backbone of our daily operations, providing crucial support in fiscal oversight, human resources, and administrative excellence. Your role will require proficiency in QuickBooks to prepare meticulous financial reports, reconcile transactions, and execute payments accurately. You'll also play a key role in liaising with third-party providers to maintain and administer our team's benefits packages, showcasing your expertise in HR processes and adaptability to meet company needs. With exceptional organizational skills, attention to detail, and critical thinking abilities, you'll excel in managing various tasks and responsibilities across different software and platforms. Your positive, problem-solving attitude will drive you to anticipate needs, address challenges proactively, and contribute to the smooth functioning of our operations.

Strong communication skills will be paramount as you represent gosadi with vendors, third-party providers, and external parties. Your ability to effectively articulate our values, negotiate, and maintain positive relationships will uphold our reputation and contribute to our success.

Available to people authorized to work within the United States. We highly encourage candidates who are LGBTQIA2S+, BIPOC, neurodiverse, disabled, from rural areas, and other communities.

Responsibilities And Areas Of Need

Below is a list of areas where we have gaps and need your help, in priority order.

Bonus if someone has multiple areas of interest. Mega bonus if someone has multiple areas of interest AND experience AND they love what we do AND they can keep up with high performers.

• Coordinate with third-party payroll and benefits providers, overseeing benefits administration for new employees and maintaining annual updates, by utilizing your experience with payroll systems such as ADP, and insurance companies.
• Use your excellent English communication skills to professionally manage and represent the company's correspondence, including interactions with founders, key individuals, providers and vendors.
• Schedule and manage calendars, secure and arrange travel for team members for annual company event,.
• Take charge of general office management and streamline office processes and enhance productivity by leveraging your proficiency in software and platforms such as Quickbooks, ADP, Paypal, Excel, Word, Google Docs, Notion, Dropbox, and Trello.
• Utilize your expertise in QuickBooks to prepare detailed financial reports, including quarterly cost reports and funding reports, to ensure the company's financial health.
• Issue payments via diverse channels such as PayPal, checks, and wire transfers, ensuring timely settlement of dues.
• Reconcile various financial transactions, such as credit card and bank statements, payroll, and reimbursements, to maintain financial clarity.
• Assist in the preparation of materials and assets, such as pitch decks, for different departments and founders, contributing to the smooth execution of projects and initiatives. Occasionally collaborate closely with the Head of Marketing to research materials and schedule prepared media content.
• Create a team-oriented environment, ensure a smooth onboarding experience for new team members, and contribute to overall team success by leveraging your experience in HR or customer support.

Skills That Will Enable You To Thrive

• You take pride in refining your communication, both written and verbal and have the ability to speak client-friendly language that makes customers feel supported. You can define what success looks like and communicate that within and across teams.
• You possess expertise in HR management and can comfortably liaise with third-party payroll and benefits providers.
• You have an internal drive and strong organization and prioritization skills so you can exceed expectations with very limited supervision.
• You are naturally a relationship builder, with the ability to work well with the internal team and our larger network.
• You have a reliable computer and internet connection and can use video conferencing services such as Zoom.
• You excel at balancing thoroughness and efficiency in a 100% remote work environment.
• You have a solutions-oriented growth mindset, and a bias towards action. You love to refine, optimize, track progress, and improve.
• You have a proactive approach - the ability to anticipate future actions that may be required of a task and you use your critical thinking skills to process and analyze information, supporting informed decision-making.
• You have advanced competency in QuickBooks, and are adept at preparing detailed financial reports, reconciling transactions, and facilitating payments.
• You are flexible and able to adapt to changing business needs in a startup environment.

We believe that a diverse set of backgrounds and experiences enrich our team and allow us to achieve above and beyond our goals. If you do not have experience in all of the areas detailed above, we hope that you will share your unique background with us in your application and how it can be additive to our team.

gosadi is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Why It’s Awesome to Join Our Team

• For this role, we offer a generous annual leave policy, entitling you to four weeks of paid vacation each year. This policy allows for a healthy work-life balance and contributes to the well-being of our team members.
• We have a high bar for excellence, results, and integrity. If you’re dedicated to detail-oriented quality, you’ll succeed here fast.
• You’ll work with extraordinary people. Everyone on our team has unique superpowers that are well honed in different areas. If you like working with passionate, communicative, talented, accountable, creative, generous, and ambitious people who love to laugh and have fun… that’s us.
• Work virtually from anywhere, whenever you want. 80% of what we do doesn’t have set hours, but we do expect everyone to get their work done on time with high quality.