Business Office Coordinator Jobs

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Job Posting Title:

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The Business Office Coordinator is responsible for activities related to purchasing, accounts receivables, analyzing and other Business Office functions for the School or Veterinary Medicine. Provides support to the Business Manager, Assistant Dean for Finance and Administration, and Department or Unit Heads.

Job Responsibilities:

40% - Manages the daily business operations and administrative services for SVM departments including, but not limited to: budget, financial, travel, accounts payable, accounts receivable, procurement, property management, foundation accounts, grants and HRM functions. Reconciles ledgers monthly, and responsible for year-end closeout of state supported accounts. Prepares, monitors, reconciles, audits the expenditures and budget for departments. Prepares monthly reports for SVM departments.

30% - Audits and approves LaCarte general ledger entries in the Workday system. Works closely with SVM staff to ensure all itemized receipts, supporting documentation, and proper justification Is submitted. Reviews records of routine financial transactions relative to accounts payable and accounts receivable. Contacts vendors for invoices and to resolve outstanding balance Issues. Works closely with other cost center managers to assist with departmental task and month end reporting.

20% - Reconciles and makes daily deposits for prior day account receivables for Veterinary Teaching Hospital, Continuing Education, Hansen's Disease Program, and Student Affairs. This process includes, audits VTH cashier drawers, collects and verifies deposits, itemizes and enters all payment types into a report, balance receivables, investigate discrepancies, and process deposit transmittal.

10% - Prepares purchase requisitions along with obtaining quotes. Prepares and approves purchases and contracts. Communicates with vendors for the purpose of providing information and technical assistance needed to resolve problems. Assists in special projects. Serves as departmental back up to support the department in the event of an absence. Other duties as assigned.

Minimum Qualifications:

Bachelor's degree and 0-3 years of applicable experience.

Preferred Qualifications:

Bachelor's degree in Accounting, Finance, or other related field and 0-3 years of experience in accounting or financial tracking or processing payroll, AP, AR, or the banking industry.

Special and Physical Qualifications:

Cash Handling - This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04.

Required to be capable of lifting up to 50 pounds, standing, sitting, walking, bending, reaching below the shoulder, reaching above the shoulder, vision near sight, vision far sight, pushing/pulling, and grasping.

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Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Remote Work - Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer:

LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s and . Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management ( ).

HCM Contact Information:

Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed [email protected]