Office Coordinator Jobs

DISABILITY SERVICES OFFICE COORDINATOR

The Disability Services Office Coordinator serves at the primary initial contact and intake coordinator for students with disabilities and their parents or designee regarding getting accommodations on campus. Serves as the office coordinator for Disability Services for purchasing, financial accounting, and assistance with budget oversight. Maintains coverage of the main Disability Services office and hires, trains, and supervises student employees.

JOB RESPONSIBILITIES

Direct Student Support - 40%
Serve as the primary point of contact for the intake of students with disabilities. Advise students individually on accommodation registration processes providing frontline advocacy and support, including help with the documentation forms and guidelines that must be followed to register with Disability Services (DS). Serve as a liaison between students and DS staff to facilitate students, parents, and other appropriate professionals to procure missing components of documentation. Receive and review confidential disability related documentation to assist students with disabilities in providing proper documentation to register with DS.

Administrative Support - 30%
Serves as a budget manager and processes departmental expenditures including loading, processing, and verifying the accuracy of information and calculations on all financial transactions involving expenditures of the DS. Responsible for day-to-day operations for DS through administrative functions of maintaining coverage of the main DS office (position is required to work from campus when the department is open unless otherwise taking leave). assisting the Director of Disability Services with the building coordinator responsibilities including processing facility requests, key requests, and quarterly building coordinator safety sheets. Serve as the executive support to the DS staff.
Act as an administrative and liaison for DS’s staff, student assistants, graduate assistants (GA’s).

Program Support - 15%
Interview, hire, supervise, and evaluate the performance of 15 to 25 student assistants. Verify work times, attendance, and efficiency and accuracy of work performed. Train student assistants regarding their individual work duties and the confidentiality requirements. Assign general responsibilities and special projects to student assistants. Ensure that payroll is accurate and processed in a timely manner for 15 to 25 student assistants, 3 Graduate Assistants. Compute the total time worked and process appropriate payroll paperwork for student assistants, Graduate Assistants, and contract agency.

Quality Control - 10%
Maintain and send information regarding beginning of the semester procedures, priority registration information, and other general information reminders to students, faculty, staff, and parents. Ensure communications, forms, and website are in compliance with university policy and accessibility requirements. Provide the information in alternative formats as requested. Assist the Director of Disability Services in the assessment of the financial status, monitor and forecast revenues and expenditures for DS through review and analysis of reports and monthly ledgers submitted by Budget & Planning and Accounting Services.

Other Duties As Assigned - 5%
Other duties as assigned. This includes, but is not limited to, efforts that support broad divisional and institutional goals including at least 40 hours per year spent helping divisional initiatives such as Move-in Day, Welcome Week, Family Weekend, Career Expo. and other special projects etc.

MINIMUM QUALIFICATIONS

PREFERRED QUALIFICATIONS

SPECIAL REQUIREMENTS/EXPECTATIONS

As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

Diversity Statement

Roadmap