Office Coordinator Jobs

Our team is driven by the desire to make a positive difference in the lives of patients. We are passionate about innovative science and strive to discover and develop novel medicines, to bring value to the healthcare ecosystem, and to address significant unmet medical needs. We foster a culture of innovation, collaboration, transparency, mutual respect, and integrity and an environment where employees feel fulfilled by the work they do and are recognized for the contributions they make

Escient Pharmaceuticals is a San Diego based a clinical-stage company focused on developing novel therapeutics to address a broad range of neurosensory-inflammatory disorders. The company’s pipeline includes two first-in-class small molecule antagonists targeting MRGPRX2 for the treatment of various mast cell mediated disorders and MRGPRX4 for cholestatic pruritus. Escient is led by an experienced management and scientific team and funded by top-tier life science investors.

The Office Coordinator is an organized, proactive, reliable professional who is responsible for overseeing office communications and helps to support essential operations including manage emails, phone calls, mail, coordinating meetings and other administrative duties.

This is a part-time on-site position working Monday-Friday, ~29 hours per week(anticipated schedule 9:30-3:30).

Primary Responsibilities Include

• Manages incoming and outgoing correspondence, including emails, faxes, mail and packages (FedEx, UPS, etc.)
• Greets visitors to the office, ensuring guests are comfortable and are connected with the right office personnel. Maintain internal guest log.
• Coordinates with vendors on building repairs, meeting space reservations, office equipment, general office vendors
• Answers telephone calls and emails from customers and clients and directing them to relevant staff
• Places catering orders for employee meetings and events
• Assists with scheduling appointments and meetings, and create agendas when necessary
• Monitors kitchen and office supplies, and place orders for new supplies, inventory, appliances, as needed. Replenishes supplies throughout the day, run dishwasher.
• Provides administrative support on companywide project, as requested
• Manages schedules for conference and community spaces, ensures spaces are clean and organized

Qualifications And Skills

• Must be able to work onsite Monday through Friday
• Ability to work independently with minimal supervision and a high degree of initiative
• Minimum of one year of experience as office coordinator, administrative assistant, preferably at a biotech/pharmaceutical company
• Effective team player and strong individual contributor
• High attention to detail and accuracy
• Effective troubleshooting and problem-solving skills
• Intuitive, able to anticipate needs and develop options
• Effective at planning, organizing, and prioritizing
• Exceptional customer service skills
• Excellent written and verbal communication skills and the ability to work in a fast-paced environment while maintaining a high level of confidentiality and professionalism
• High school diploma or equivalent. Bachelor’s degree preferred.
• Ability to thrive in a fast-paced, hands-on research and development environment
• Flexible and adaptable to change
• High level of proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, MS Teams, and Zoom, and have the ability to learn new software programs
• Able to handle multiple tasks and deliver high quality results under tight timelines
• Adept at building strong relationships and collaborating with colleagues at all levels

Salary Range: $20-25 / hour

If you thrive in a fast-paced, entrepreneurial environment and are in search of a dynamic, multi-disciplinary team focused on discovering and developing therapies that will positively change the course of the health and well-being of underserved patients, we encourage you to apply. Escient Pharmaceuticals offers a positive and exciting work environment with competitive pay structures and benefits. Escient is an equal opportunity employer.