Office Coordinator Jobs

POSITION SUMMARY

The Office Coordinator will be the first point of contact for everyone that enters the office. The duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as an Office Coordinator, you should have a positive personality, as this is also a customer service role. You should be able to deal with tasks in a timely and effective manner, while streamlining office operations. Multitasking and time management skills are essential for this position. This role may require flexibility in hours, at times. Ultimately, this individual should ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results oriented. This company operates nationally and is growing by the day.

OBJECTIVES

• Maintain reception area and all common areas in a clean and tidy manner at all times
• Notify of office team and security of incoming guests
• Take inventory of supplies and restock as needed
• Receive deliveries, sort and distribute incoming mail
• Additional Duties as needed
• Schedule meetings for office team as needed
• Keep detailed and accurate records of visitor requests and of calls received
• Welcome visitors in a warm and friendly manner, and answer any questions visitors have
• Maintain the general office filing system
• Answer and direct phone calls in a polite and friendly manner within three rings
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer

COMPETENCIES

• Desire for continuous improvement and documenting his/her processes.
• Possesses remarkable collaboration skills: resourcefulness, team orientation, clear communication.
• Self-starter with comfortableness working independently and with minimal supervision.
• Complete duties independently and prioritize his/her workload, in alignment with the organization’s mission, vision, and goals.
• Eagerness for learning new tasks, with the ability to look at things from different angles and ask questions to seek a better understanding.
• Aptitude for building relationships with professionals at all levels of the organization, both in-person and remotely.
• Ability to collaborate with other team members while working under pressure and while considering the perspectives of multiple personalities.
• Willingness and ability to work extended hours or weekends as needed to support the occasional local client events or special projects.
• Ability to maintain poise, professionalism, and positivity when asked to perform new responsibilities or shift priorities.

EDUCATION AND EXPERIENCE

• Must possess a valid/active driver’s license and a functioning vehicle.
• 2 years’ work experience in a similar office or customer service role.
• Substantial experience with G-Suite (Sheets, Documents, GMail, Calendars, Slides).
• High School Diploma or equivalent.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers @cardoneventures.com. Already a Cardone Ventures candidate? Please connect directly with your recruiter to discuss this opportunity.