Office Coordinator Jobs

ILIA Beauty is looking to welcome an Office Coordinator (temp) to support our fast-growing beauty brand. This position plays a critical role in creating and fostering an uplifting and positive company work culture for employees and external guests. Emphasis on priority management and maintaining cross functional communications across all departments. The role requires strong communication skills, poise and professionalism. A strong bias for action, thinking creatively and strategically, and remaining agile are highly desirable.

This role reports into our Executive Assistant at our Laguna Beach, CA headquarters. Candidates must have permanent residence in Orange County, California to be considered.

Responsibilities:

• Support ad-hoc employee onboarding and offboarding requests; maintain office key log and update in-office records
• Manage Officely (for Laguna and Temporary LA space)
• Maintain an organized in-office setup that optimizes workflow
• Schedule and be point of contact for 3rd party service providers
• Maintain in-office equipment and schedule appropriate service where applicable
• Assist in coordination of events / projects, where needed
• Manage incoming and outgoing mail and bulk shipments, (DHL, FedEx, UPS, USPS)
• Provide ad hoc support for departments as needed
• Monitor and order in-office supplies

Job requirements

• Ability to work with employees at all levels of the organization, as well as high profile external partners
• Initiative, actively anticipating needs and seeking solutions
• Strong attention to detail
• Ability to multitask
• Commitment to discretion and confidentiality
• Outstanding organizational and time management skills with ability to remain flexible

What We Would Like To Offer...

Estimated Contract Period: June 26 - December 22, 2023

Base rate: $20-25/hour DOE

ILIA Products

Temporary to Permanent Hire Opportunity

About ILIA

ILIA makes clean skin-centric beauty. We see skincare and makeup as one and believe that skin should look like skin. With transparency as our guide and color as our vehicle, we challenge the conventions of clean beauty to create something radically new, through safe, groundbreaking formulas that protect + revive the skin. Headquartered in Laguna Beach, California, ILIA brings together a strong group of innovative thinkers, rule-breakers and creative problem solvers. We pave the way forward as the leading clean makeup brand in what is being called the Clean Beauty Revolution. Fast paced growth provides constant learning, collaborative teamwork, and the desire to be the best at what you do. We celebrate taking risks and doing what hasn’t been done before.