Office Coordinator Jobs

Exciting opportunity to work with a growing, energetic and progressive industry leader! Mack & Associates, Ltd. identifies, locates, and evaluates Chicago’s top administrative office support professionals for positions on a direct-hire, temp-to-hire, or temporary basis. We consistently match candidates’ technical skills, personality, and work ethic to the culture of the organization. Our primary disciplines are: Executive Administrative Assistants, Administrative Assistants, Client Services, Office Management, Legal Secretaries, Marketing & Sales Assistants, Human Resources, Accounting, and Receptionists.

Our boutique staffing firm offers a great hands-on opportunity to join a corporate team that specializes in Chicago’s ever-changing job market. The Receptionist/Office Assistant position will offer exposure to the recruiting world for an eager Human Resource focused individual. This position will be the primary person responsible for answering a busy, multi-line phone system, providing excellent customer service to clients, candidates, and co-workers, and learning the staffing industry from the inside out. Ideal person must be self-motivated and flexible with a desire to excel in this fast-paced office.

Responsibilities of the Office Coordinator:

• Administer registration paperwork and other documentation
• Perform additional office services related tasks such as maintaining/ordering supplies, general kitchen upkeep, and help organizing company sponsored activities
• General data entry into CRM database
• Efficiently manage a busy, multi-line phone system
• Field and route all calls and inquiries with discretion and accuracy
• Greet candidates and visitors in a professional and warm manner
• Additional administrative projects as needed
• Organize and distribute resumes

Requirements of the Office Coordinator:

• Superior communication skills
• Excellent customer service skills and positive attitude
• Highly organized and detail-oriented
• Proficient in Microsoft Office, specifically Word and Excel
• Ability to work independently with little supervision
• Bachelor’s degree preferred

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