Office Administrator Jobs

Do you like a fast-paced, high-energy environment with a variety of different tasks and projects? Do you have a passion for books? If so, we want to speak with you about our Office Administrator role.

Sourcebooks, a leading independent book publisher in the western suburbs of Chicago is looking for an Office Administrator who is passionate about cultivating a welcoming, efficient office environment and partnering with an executive team to boost forward momentum to create success.

Office Administrator Key Responsibilities:

• Oversee and support all administrative duties.
• Take the lead on office catering needs.
• Coordinate events and activities (some virtual, some in-office) to help employees build connections.
• Serve as the in-office point person for events like author visits.
• Identify opportunities for process and office management improvements.
• Schedule group meetings, events, and high-profile meetings. (for example: Board meetings, quarterly management meetings,
• Ensure high priority meetings are scheduled quickly and efficiently.
• Coordinate travel plans for senior staff
• Manage inventory of office supplies
• Provide other administrative support, as necessary.
• Maintaining the calendar, including meeting and travel schedule, of our CEO, as well as assisting with senior leadership scheduling as needed
• Provide outstanding proactive support to the Publisher and Senior Staff

Required Skills/Experience:

• 3 – 5 years’ experience as an executive assistant, office manager, or administrator
• A positive and helpful above-and-beyond attitude
• High-energy and must be willing to take initiative.
• Excellent communication skills, on paper and in person
• Resourceful and can anticipate executive needs.
• Organized and detail oriented.
• Event coordination and execution experience
• Associates degree or similar experience in a related field

Please be sure to write a strong cover letter explaining why you are interested in this role and how your experience will be a value add to our company!

This is a full-time role, working in-person in our Naperville, IL office. We are a hybrid work environment, and you will have the flexibility to work from home if/when needed, as long as it does not interfere with office needs. Office hours are Monday through Friday: 8:30am to 5:30pm

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, & generous paid time off.

Sourcebooks values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Sourcebooks is a fast-growing entrepreneurial company seeking impact players and difference makers. We create books that transcend categories and defy odds; with hundreds of national bestsellers and awards to show for it. We are a company of enthusiastic, book-loving employees who are dedicated to connecting books to readers in new and innovative ways. Every day, we are transforming the publishing industry with bold thinking and unprecedented results. Story by story, book by book, we have touched over 100 million lives. Join us as we strive to change 100 million more.

Sourcebooks is a thriving entrepreneurial company that brings extraordinary authors to readers in the most dynamic, data-driven ways. We create books that transcend categories and defy odds, and we have been honored with hundreds of national bestsellers and awards. We are a company of enthusiastic booklovers passionate about connecting books to readers in new and innovative ways. Story by story, book by book, we have changed more than 100 million lives. Join us as we change 100 million more.

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