Office Administrator Ii Jobs

Office Administrator
Essential Functions

• Maintain an organized and efficient filing system of paper and electronic documents
• Order and manage food and drinks for client meetings and employee lunches
• Coordinate with the host of visitors and guests coming onsite to ensure compliance with Policy and Security
• Organize required meetings
• Demonstrate potential for position growth, including Executive Assistant
• Performs other related duties as necessary or assigned
• Directs incoming calls and takes messages accurately and professionally
• Coordinates and monitors all aspects of administrative workflow with minimal supervision
• File, copy, scan, and edit documents and coordinate external printing projects
• Receive and distribute incoming and outgoing mail
• Coordinates internal and external events
• Coordinate on facilities matters as required
• Ensures visitors and guests meet and follow security protocols, including verification of clearances
• Help maintain office calendar
• Purchase office supplies and office equipment and maintain kitchen inventory
• Serves visitors by greeting, welcoming, and assisting them appropriately

Qualifications

• Professional, courteous, and accurate in-person, electronically, and over the telephone
• Associates degree in Business Administration or related field preferred
• Outstanding communications skills:
• Excellent Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook
• Minimum 3 years of administrative experience, aerospace and defense preferred
• Ability to work quickly and proficiently to meet deadlines while maintaining a high level of accuracy
• Accurate typing speed of 40-50 wpm
• Ability to handle sensitive/confidential information
• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required
• Standard office administrative practices and procedures, including the use of standard office equipment
• Independent thinking and good judgment
• Attention to detail
• Excellent organizational skills and the ability to multi-task under pressure
• Proper English usage, spelling, grammar, and punctuation
• People-focused and exemplary interpersonal skills,

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.
About AEVEX Aerospace
AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Massachusetts, New Mexico, North Carolina, Ohio, and Virginia.