Multi-Family Facilities Manager Jobs

ORGANIZATIONAL BACKGROUND

Cabrillo Economic Development Corporation (CEDC) develops and manages service enriched, inclusive residential communities, ensuring access to affordable, secure, quality housing that creates the foundation for our residents to grow and thrive.

An industry leader since 1981, CEDC has built 45 affordable housing developments totaling close to 1,700 ownership and rental units. It currently has an ownership interest in 1,137 rental units that it manages. CEDC has an annual operating budget of $6,750,000 and multiple projects in the early stages of development.

THE POSITION

Under the supervision of the Director of Property Management, the Multi-family Facilities Manager performs a variety of functions vital to support the operations of each property and the corporate office.

This position requires excellent organizational skills and the ability to prioritize workloads to meet deadlines and to multi-task.

Major Duties And Responsibilities

Specific job goals, objectives and tasks are established for each employee as part of the annual evaluation and work plan process by the Property Supervisor and Property Management Director. Major duties and responsibilities include, but are not limited to the following:

• Conduct quarterly property safety inspections and writes a report of findings to correct and follow through for
• Supervision of work and performance of special trade and senior maintenance technicians.
• Coordinates weekly work schedule for the special trade and Senior Maintenance Technicians.
• Assist in the preparation for agency property inspections.
• Approve special trade and Senior Maintenance Technician’s timesheets, vacation, overtime, and PTO.
• Negotiate vendor contracts and supervise vendor quality control.
• Coordinate needed maintenance work in the corporate office.
• Responsible for recruiting new vendors for services. Obtain required insurance documents for Paladin’s approval.

completed corrections.

• In charge of monitoring asset control (tools and special equipment.)
• Crosstrain Maintenance Technician staff among multiple trades/properties.
• Ensures preventive maintenance work is scheduled and completed at properties.
• Prepare work specifications for the vendor bidding process.
• Oversees Cal-OSHA safety requirements.
• Coordination of the use of reserves.
• Assist with maintenance emergencies at properties and corporate office.
• Track bids, negotiate costs, and submit bids for required approvals.
• Creates POs for approved capital improvements for Director’s& Asset Management approval.
• Prepares annual redecoration schedules for each property.
• Must Become OSHA Certified
• In charge of maintaining an inventory database of stock and tools.
• Ability to assist in maintenance tasks when property needs arise.
• Conduct annual property inspections to assess capital needs prior to budget season.
• Work directly with the Asset Manager on special projects and other duties as assigned.
• Provides technical training and support for Maintenance Technicians.
• Provides and records monthly safety training to Maintenance Technicians and PM staff.
• Oversee special projects work for timely completion.
• Provides maintenance support to Maintenance Technician staff.

EDUCATIONAL REQUIREMENT:

• High School Diploma

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:

• Familiar with maintenance work and trades, such as plumbing, painting, drywall, electrical, etc. to provide support
• Strong ability to multi-task in a fast-paced work environment.
• Mission-driven work ethic and sense of urgency in responding to stakeholders.
• Minimum five (5) years of property maintenance experience required.
• Knowledge of contract negotiations and understanding of service contracts.

and training to MT team members.

• Oral and written communication skills. Ability to prepare job specifications.
• Experience with spreadsheets or related software applications having to do with web-based scheduling usage is
• Demonstrated exceptional organizational skills.

required.

• Computing skills using Word, Excel, PowerPoint, Outlook, and other software. Knowledge of MS Office Suite.
• Ability to work one-on-one and in groups. Ability to work independently and with self-direction.
• Ability to add, subtract, multiply, and divide in units of measure, using whole numbers, common fractions, and
• Meticulously detail-oriented, diligent, dependable, and accountable and a team player are required skills.
• Bilingual Spanish/English.

decimals.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited

standardization exists.

• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Experience in nonprofit, property management or construction organizations preferred.
• OSHA certified a plus.

REQUIRED EDUCATION& EXPERIENCE:

Any combination equivalent to sufficient experience, training, and/or education to demonstrate the knowledge and abilities listed above.

LICENSES& OTHER REQUIREMENTS:

A valid California driver’s license and proof of automobile liability insurance.

SALARY:$60,000 - $70,000

ESSENTIAL FUNCTIONS:

The incumbent of this position must be able to perform the following essential functions of this position:

• Climb ladders, bend, and crawl.
• Lift and carry up to 50 lbs.
• Climb stairs within apartments.
• Stand and Walk 7-8 hours daily.

EEO STATEMENT:

We are anEqual Opportunity Employer and ProhibitDiscrimination and Harassment of Any Kind:We arecommitted to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.Wewill not tolerate discrimination or harassment based on any of these characteristics.

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