Medical Office Manager Jobs

We are seeking a highly skilled and experienced individual to join our team as a High-Level Office Manager.

Join Us

If you are a motivated and experienced individual looking for a challenging opportunity to contribute to the expansion of our organization, while leveraging your expertise in medical records software, TMS, ketamine therapy, and alternative therapy approaches, we would love to hear from you.

Our ideal candidate will posses excellent organization skills and a personable disposition to keep them thriving. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. You'll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your effects allow us to achieve organizational efficiency, you will nurture the pleasant and exciting work environment our people love.

Responsibilities:

• Problem Solving: Identify and resolve any issues or challenges that may arise during office setup and operations, ensuring efficient and effective problem-solving skills.
• Compliance and Regulations: Ensure that all new offices adhere to relevant regulatory requirements, including maintaining accurate and up-to-date medical records and following best practices for patient confidentiality and data security.
• Collaboration: Collaborate with various departments, such as IT, HR, and finance, to streamline office operations and ensure smooth integration with existing systems and policies.
• Process Optimization: Analyze existing office processes and identify areas for improvement. Implement efficient workflows and standard operating procedures to enhance productivity and ensure quality service delivery.
• Medical Records Software Expertise: Possess a deep understanding of medical records software, with a focus on TMS (Transcranial Magnetic Stimulation), ketamine therapy software, and alternative therapy documentation tools.
• Continuous Education: Stay updated with the latest developments in medical records software, TMS technology, ketamine therapy, and alternative therapy approaches. Share knowledge and provide training to staff members as needed.
• Office Expansion: Travel to new locations and oversee the setup and establishment of new offices.
• Personnel Training: Train and mentor the staff members who will be running the new offices, ensuring they are well-equipped to handle their roles effectively.

Requirements:

• Strong Communication Skills: Excellent verbal and written communication skills, with the ability to effectively train and mentor others.
• Medical Records Software Expertise: Extensive knowledge and proficiency in medical records software, particularly TMS systems, ketamine therapy software, and alternative therapy documentation tools.
• Medical Background (Preferred): A background in healthcare or a related field would be advantageous, providing a solid understanding of medical terminology and practices.
• Attention to Detail: A meticulous approach to work, ensuring accuracy and thoroughness in all tasks, especially when handling sensitive medical records.
• Problem-Solving Abilities: Proactive in identifying and resolving challenges, with the ability to think critically and provide innovative solutions.
• Flexibility and Adaptability: Willingness to travel extensively and adapt to various work environments while maintaining productivity and professionalism.
• Previous Office Management Experience: Proven experience in office management or related roles, preferably with a focus on expanding and establishing new offices.
• Teamwork and Collaboration: A collaborative mindset, able to work closely with cross-functional teams to achieve common goals.

Job Type: Full Time

Pay: $100,000 - $150,000 per year

Location: Palm Springs, FL (Travel is required to our other locations)

Apply Today!