Medical Office Administrator Jobs

With a mantra of Empowering Human Potential, Hanger, Inc. is the world's premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger's Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With 160 years of clinical excellence and innovation, Hanger's vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.

In this role, you will have the opportunity to provide administrative support to patients, fellow employees and referral sources through the coordination and administration of the front office activities. The ideal candidate will have a background in an administrative role with strong computer proficiency, and customer service. Typical responsibilities include scheduling appointments, validating insurance and payment authorization, inputting claims, processing payments, performing account collections, conducting billing research and responding to telephone inquiries.

• Responsible for patient appointment scheduling
• Daily document research on an electronic health/medical record system
• Creation of new patient charts and maintenance of patient records
• Obtaining insurance authorization
• Managing incoming phone calls
• Scanning and filing patient documents and ensuring complete and accurate information
• Providing financial counseling for patients and posting over the counter (OTC) payments

Minimum Qualification

• High school diploma or GED required.
• Requires less than 1 year of customer service, administration or related experience.
• A valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and Procedures.

Preferred Qualifications and Experiences

• At least 2 years of computer and office equipment experience including MS Office products (Word, Excel), e-mail and automated billing systems, facsimile machines, calculator, postage machine, copiers, etc.
• Associate's degree.
• Basic administrative math accounting skills.
• Ability to type 40 correct words per minute.
• Working knowledge of HIPAA and other medical insurance regulations and terminology for private payer, state and federal plans including coding, billing and reimbursement protocols.
• At least 1-2 years of experience with EMR/electronic health/medical record systems (preferably NextGen and/or OnBase).

Physical Requirements

• Working knowledge of state, federal, regional collection and reimbursement laws, HIPAA and other medical insurance regulations and terminology for private payer, state and federal plans including coding, billing and reimbursement protocols.
• Ability to work with physically challenged individuals.
• Focus on superior outcomes, and calibrate work processes for outstanding results.
• Keep the patient at the center of everything that you do, building lifelong trust.
• Continuously innovate new solutions, influencing and responding to change.
• Foster open collaboration and constructive dialogue with everyone around you.
• Excellent organizational skills and the ability to manage multiple tasks (ex. multitasking) with a high degree of detail orientation while working in a fast paced environment.
• Resourceful team player who excels at building trusting relationships with patients, referral sources, and colleagues.
• Demonstrated ability to provide a high level of customer service to patients, fellow employees and referral sources.
• Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects in a fast paced environment.
• Personable office professional whose strengths include cultural sensitivity and an ability to build rapport with a diverse population in multicultural settings.
• Strong interpersonal, oral (including telephone) and written communication skills, including the ability to follow written and verbal directions. While performing this client facing position, working with a diverse population in multicultural settings, there will large amounts of communication (oral and written) including but not limited to clinicians, patients, physicians, physician’s office representatives, other staff members (field associates, managers, directors) and/or business representatives.
• While performing the duties of this job, the employee will regularly be required to sit, walk and stand; occasionally bend or twist; regularly talk and hear, both in person and by telephone; use hands to operate standard office equipment; reach with hands and arms (to include reaching overhead); and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
• Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.

Employees working at least 20 hours per week are eligible for the following benefits

• Life Insurance
• Free employee assistance program
• Paid Vacation Time Off
• Vision Insurance
• Floating Holiday
• Dependent Care Flex Spend Account
• 401(k)
• 8 hours of paid time to volunteer in your community
• Paid Sick Time Off
• 8 Paid Holidays per Year
• Medical Flex Spend Account
• Health Insurance
• Full-time employees are also eligible for short-term and long-term disability insurance
• Competitive Pay
• Dental Insurance