Medical Education Project Manager

Overview

The New York Medical College School of Medicine (NYMC SOM) is seeking an individual to serve in highly dynamic project manager position that will coordinate critical projects within the Office of Undergraduate Medical Education. The Project Manager will play a pivotal role in projects including accreditation, compliance, continuous quality improvement (CQI), and curriculum mapping. This is an exceptional opportunity for highly motivated candidates to join an enthusiastically engaged, multi-disciplinary group of academic scholars, health care professionals, and specialists in medical education. The Project Manager will provide support for the medical education program and for LCME and Middle States accreditation, including assisting with tracking key performance indicators and working closely with both the Associate Dean of Medical Education and the Assistant Dean of Assessment, Evaluation, and Accreditation. This will require working on project plans and work flows for implementation of undergraduate medical education programs, accreditation, preparation of required materials, and monitoring timelines for completion.Administrative responsibilities such as organizing meeting times/rooms and minute taking will be required. This position requires an individual that has the ability to take initiative with various groups and individuals to obtain/correct data.

This is an open-rank search, where rank will be defined based on the experience and qualifications of the successful candidate. Salary will be commensurate with experience and qualifications. The start date will be as soon as possible after the close of the search.

Responsibilities

• Administrative and other related duties including:
• Develop and organize department level orientation for new hires
• Prepare correspondence, documents, and presentation materials relevant to the M.D. program and the accreditation process
• Compile background information for meetings (anticipating necessary information, prepares agendas, notes, and pertinent information) and track follow-up of action items
• Compile and manage documents for accreditation, continuous quality improvement, and curriculum mapping, and academic calendars
• Create job opportunity documents, including job duty descriptions.
• Project management including:
• Develop, implement, and maintain a system for communication to all stakeholders regarding curriculum and accreditation
• Coordinate special events as related to the program including annual curriculum retreats
• Partner with UME leadership concerning program management challenges and activities.
• Website development and regular updating to ensure current material required for accreditation and reporting to internal community is accessible to relevant stakeholders
• Coordinate and facilitate data collection, project evaluation, and scholarship of the Areas of Concentration program, with associated directors
• Participate in the accreditation visit preparations with accreditation coordinator/ administrator
• Coordinate and prepare minutes of various accreditation sub-committee meetings
• Participate in the training of medical education staff in work involved in their position and the department and institutional policies and procedures.
• Participate in development, dissemination, and monitoring of policies and procedures
• Collaborates with administration, faculty, students, and external partners to integrate activities throughout the School of Medicine

Qualifications

• Licenses or certifications:
• Strong organizational and administrative management skills; attention to detail
• Computer proficiency in a Windows environment using MS Office (Word, PowerPoint, Excel, Access, Outlook), graphics software, Google Mail, Sharepoint, statistical software such as PSPP
• Effectiveness working independently or cooperatively as a team member
• Excellent time management skills
• Adaptability to changing environment, flexibility to accommodate varying workday demands
• Ability to work independently with little supervision
• Strong work ethic, an approachable leadership style, and a consistent focus on the college's immediate and strategic goals
• Excellent oral, written, and interpersonal communication skills.
• Experience in academic and/or administration including a strong understanding of university organization and shared governance structures preferred.
• Excellent team building skills as well as the ability to work cooperatively with all constituencies
• Minimum 3 years experience in project management. Experience will be considered within the fuller context of a candidate's qualifications including education, skills, and training. Candidates with exceptional skills or qualifications but with experience in areas other than project management may be considered if these qualifications are comparable to and otherwise fulfill the minimum experience requirement.
• Evidence of exceptional project management, time management, organizational, and analytical skills
• Technical/computer skills:
• Strong composition, proofreading and grammar skills
• University degree in Business Management, Library and Information Services is desirable
• Ability to display confidentiality, initiative and judgment with management of Directors’, Managers’ and Coordinators’ materials and support best practices in maintaining confidential and sensitive information
• Initiative, intuition and creativity
• Project management certification or experience working with project management software such as Microsoft Project or Access is preferred
• Excellent attention to detail and high level of accuracy
• Project management certification or experience working with project management software such as Microsoft Project or Access is preferred
• Ability to analyze and interpret data at an advanced level
• Prior experience:
• Evidence of excellent collaboration skills, with the ability to cultivate relationships to think creatively and solve problems
• Education requirement:
• Dedication
• Ability to maintain professionalism in all interactions being aware of the nature of the complex environment in which accreditation occurs
• Excellent interpersonal and communication skills coupled with problem-solving skills
• Advanced word processing, graph and table design
• Upgrading of current skills or acquiring additional skills as required by requesting and completing courses, seminars, etc.
• Highly developed organizational and planning skills
• Project management certification or experience is an asset

Physical and Environmental Demands

• What type of equipment or tools are used in the job?
• Multi-line telephone
• Occasional hand delivery of materials
• Scanner
• Printer
• Calculator
• Fax and photocopier machines
• Transcription unit
• Activities
• Intense visual concentration – computer use and reports
• Projector
• Telephone
• Videoconferencing, Skype
• Computer

Minimum Salary

USD $88,000.00/Yr.

Maximum Salary

USD $110,000.00/Yr.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to the Chief Compliance Officer at [email protected] and 646-565-6000 x55330.

Job LocationsUS-NY-Valhalla

Requisition ID 2023-9865

Position Type Full-Time

Schedule Shift 1

Hours Per Week 35

Travel 10%

Category Administration

FLSA Status Exempt