Mcdonald Automotive Executive Assistant To The Ceo

Compensation is determined on experience and qualifications: $70,000.00 - $90,000.00 annually.

As an Executive Assistant to the CEO, you will provide executive support to the executive suite at McDonald Automotive. The Executive Assistant serves as a liaison between the family, employees, customers, and vendors for all the executives in the executive suite. Must be creative and enjoy working within an entrepreneurial, family environment that is results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

What We Offer

• Medical, Dental, and Vision Insurance
• 401(K) Retirement Savings Plan
• Christmas Parties and Luncheons
• Family Owned and Operated
• Paid Time Off
• Custom and Competitive Wage Plans
• Employee Vehicle Purchase Programs
• Discounted Rates at Pine Creek Golf Club in Colorado Springs and The Raven Golf Club in Silverthorne
• Employee Assistance Program
• Basic Life Insurance
• Work-Life Balance
• Accidental D&D Insurance
• Employee Discounts on Parts and Services
• Career Advancement and Growth Opportunities
• Paid Training

Executive Assistant Responsibilities

Executive Support:

• Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, or other executive team members, including those sensitive or confidential. Determines appropriate course of action, referral, or response.
• Acts as a "barometer," having a sense of the issues taking place in the workplace and keeping the President and executive team updated.
• Completes a wide variety of administrative tasks for the CEO and other members of the executive team including the Vice-President and Owner, including but not limited to managing a highly active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Manages our facilities team, delegating tasks and following up to ensure every assigned project is completed.
• Provides leadership to build relationships crucial to the organization's success and manages various special projects for the CEO, some of which may have organizational impact. Additionally, the executive assistant manages construction projects and corresponds with vendors.
• Works closely and effectively with the CEO, the Vice-President and Owner and Executive Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Communicates directly, and on behalf of the CEO, Vice-President and Owner with family members, other executive staff members across the McDonald's organization, and others, on matters related to the CEO, Vice-President and Owner initiatives.
• Plans, coordinates, and ensures the CEO’s, Vice-President’s and Owner’s schedules are followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO, Vice-President and Owner and other C suite executives' time and office.
• Provides a bridge for smooth communication between the CEO's offices and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to lead the company effectively.

Family Support and Liaison (as needed):

• Maintains discretion and confidentiality in relationships with all family members
• Facilitates coordination of travel and business meetings.
• Edits and completes first drafts for written communications.
• Assists family members with travel arrangements, lodging, and meal planning
• Participates as an adjunct member of the Executive Team, assisting in scheduling meetings and attending all meetings as requested.
• Assists in coordinating the agenda of senior management team meetings, off-sites, and all staff meetings/events.

Strategic Initiatives:

• Prepares summaries of initiatives for the President to help centralize information surrounding projects and progress made to meet project expectations.
• Prepares reports as requested with accuracy and promptly.
• Responsible for managing the executive suite, including but not limited to equipment, furniture, and supplies.
• Works with other executives to support strategic initiatives defined by the executive team.
• Office Management
• Follows up on contacts made by the CEO, Vice-President and Owner and supports cultivating ongoing relationships in the community and the automotive industry.

Qualifications

• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Demonstrates strong Emotional maturity
• Highly resourceful team player with the ability to also be extremely effective independently.
• A forward-looking thinker who actively seeks opportunities and proposes solutions
• Expert-level written and verbal communication skills
• Proactive approaches to problem-solving with strong decision-making capability.
• Strong interpersonal skills and building relationships with stakeholders, including staff, family members, external partners, and vendors.
• Highly Proficient in Excel
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Education and Experience Requirements

• Experience and interest in internal and external communications, improving workflows, and using technology to streamline processes.
• A four-year degree is preferred but not required.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Web-based social media

Who We Are

Join us as we embark on our expanding growth adventure. This well-performing company will offer exciting challenges and future career growth opportunities.

At McDonald Automotive, we strive to make every employee an employee for life. Happy employees make happy customers, and we reward individuals ready to work hard and stay motivated. Every employee at McDonald Automotive is critical to its success, and we're always looking for smart, engaging, creative and dynamic people who want to join a team where they matter.

Because our goal is to exceed a client's total expectation when they arrive at our dealership, we realize we must first provide that to our associates through continual training, career development and opportunities for growth. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.