Managing Administrative Assistant; Temporary Ft

Position Summary

The Office of the Senior Vice President and Chief Information Officer (CIO) has a vacant temporary full-time Managing Administrative Assistant position within Information Resources & Technology (IRT). IRT is seeking an individual with strong communication, organization and management skills who has the ability to collaborate with a dynamic team. The Managing Administrative Assistant will be responsible for coordinating all managerial and administrative aspects of the Office of the CIO. This individual must be able to quickly learn new technologies and fill a leadership role in IRT, as well as exercise professional and discretionary judgment while maintaining the confidentiality of sensitive material.

To learn more about benefits, please visit: sites.rowan.edu/hr/benefits/

Responsibilities

• Fulfill Departmental Time Keeper (DTK) responsibilities for IRT, including ensuring Web Time Entry (WTE) timely submissions
• Process and maintain records of managerial memberships and subscriptions
• Make administrative preparations for the CIO and IRT managerial meetings, including arranging locations, invitations and catering services when needed
• Monitor the signing processes and maintain appropriate records of initiatives pertinent to services provided and/or purchased by IRT
• Other duties as assigned
• Manage purchasing of Office of the CIO supplies and IRT’s stationery & business cards
• Manage the hiring process using PageUp.
• Comply with all University and divisional policies and procedures
• Create, organize and maintain records and files as needed
• Coordinate travel arrangements as necessary using SAP Concur.
• Produce ad-hoc reports upon request from various administrative support systems, including cellular, fax and other telephony-related systems
• Manage IRT employee leave requests
• Function as the primary liaison between the Office of the CIO and other campus constituents
• Scheduling and maintaining the CIO’s calendar
• Monitor incoming mail, texts and telephone calls to ensure issues are dealt with in timely & efficient manner and greet visitors on campus

Requirements

• A minimum of three (3) years of administrative experience including responsibility for office management is required.
• Bachelor’s Degree or equivalent position related experience is preferred.
• The successful candidate will be professional, dependable, efficient and a team player capable of taking initiative & working unsupervised. IRT is looking for a multi-tasker with integrity, excellent communication skills and a practical knowledge of office administration in a professional environment and policies and procedure application, as well as demonstrated organization and administrative skills and proficiency in Google Docs and the Microsoft Office Suite, including Outlook, Word and Excel.

Notes

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
• Only completed online applications submitted on or before the posted deadline will be considered.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.